Procurement Of Ballot Papers And Declaration Of Results Forms For General Elections, 2026 tender at Electoral Commission

Tel: +256 -41-337500/337508-11
Fax: +256 -31-262207/41-337595/6
Email: secretary@ec.or.ug

Tel: +256 -41-337500/337508-11
Fax: +256 -31-262207/41-337595/6
Email: secretary@ec.or.ug

BID NOTICE UNDER OPEN BIDDING

EC/SUPLS/2024-2025/00493

1. The Electoral Commission has allocated funds to be used for the Procurement of Ballot Papers and Declaration of Results Forms for General Elections, 2026.
2. The Entity invites sealed bids from eligible bidders for the provision of the above supplies.
3. Bidding will be conducted in accordance with the Open International Bidding method contained in the Public Procurement and Disposal of Public Assets Act, 2003, and is open to all bidders.
4. Interested eligible bidders may obtain further information and inspect the bidding documents at the address given below at 8(a) from 8:30a.m to 12:30 pm and 2:30pm to 4:30pm.
5. The Bidding documents in English may be purchased by interested bidders on the submission of a written application to the address below at 8(b) and upon payment of a non-refundable fee of USHS 300,000. The method of payment will be by Bank-in-slip obtained from cashier’s office and Deposited in Diamond Trust Bank Jinja Road branch.
6. Bids must be delivered to the address below at 8(c) at or before 11:00am 29th June, 2025. All bids must be accompanied by a bid security of:

Bid securities or bid security declarations must be valid until 27th November, 2025. Late bids shall be rejected. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below at 8(d) at 11:15am 29th June, 2025.

7. There shall be a pre-bid meeting at Electoral Commission Boardroom on the dates indicated in the proposed schedule in this notice.
8. (a) Documents may be inspected at Electoral Commission, Procurement and Disposal Unit
   (b) Documents will be issued from: Electoral Commission, Procurement and Disposal Unit
   (c) Bids must be delivered to: Electoral Commission, Procurement and Disposal Unit
   (d) Address of bid opening: Electoral Commission, Boardroom
9. The planned procurement schedule (subject to changes) is as follows:

Ag. Secretary Electoral Commission

Additional Job Description from the Electoral Commission's Website

The Electoral Commission of Uganda is a constitutional body mandated to organize, conduct, and supervise elections and referenda in the country. This procurement opportunity for Ballot Papers and Declaration of Results Forms for the 2026 General Elections is a critical component of ensuring free, fair, and transparent electoral processes.

Key Responsibilities for the Successful Bidder:

• Supply high-quality, tamper-proof ballot papers that meet international electoral standards.
• Provide secure and standardized Declaration of Results Forms to ensure accurate and verifiable election outcomes.
• Ensure timely delivery and distribution of materials to all designated polling stations across Uganda.
• Comply with all legal and regulatory requirements as stipulated in the Public Procurement and Disposal of Public Assets Act, 2003.
• Participate in pre-bid meetings and adhere to the Electoral Commission’s procurement guidelines.

Requirements for Bidders:

• Proven experience in supplying electoral materials or similar large-scale printing and security documentation projects.
• Financial capacity to meet the bid security requirements as outlined in the notice.
• Ability to deliver within the strict timelines specified by the Electoral Commission.

Why This Opportunity Matters:
This procurement is part of the Electoral Commission’s commitment to upholding democratic principles by ensuring that all electoral materials are procured transparently and efficiently. The successful bidder will play a pivotal role in supporting Uganda’s democratic process.

For more details, visit the Electoral Commission’s official website or contact the Procurement and Disposal Unit at the provided address.