Summary
Date Posted: Monday, March 25 2024, Base Salary: Not Disclosed

JOB DETAILS:
1. Background:
The Government of the Republic of Uganda (GoU) received financing from the World Bank towards the cost of implementation of the Investment for Industrial Transformation and Employment (INVITE) project. The Project is complemented and supported by the other development partners including the Netherlands, the United Kingdom, and Sweden through a Multi-Donor Trust Fund (MDTF) Grant.

The Project Development Objective is to mitigate the effect of COVID-19 on private sector investment and employment and to support new economic opportunities including in refugee and hosting communities.

The Project comprises of four components and is being implemented jointly by the Bank of Uganda (BoU) and the Private Sector Foundation Uganda (PSFU). The Project Components include Component 1: Mitigating the Impact of COVID-19 with a focus on the Manufacturing and Exporting Sectors Driving Economic Transformation, including Refugee and Hosting Districts; Component 2: Creating New Product and Transformative Assets including in Refugee and Host Districts; Component 3: Enhancing Capabilities in Public Institutions and Private Firms; and Component 4: Implementation Support, Monitoring, and Evaluation.

More details on the project can be found at www.invite.go.ug 

The PSFU now seeks to engage a suitably qualified individual, with qualifications and experience as detailed below for the position of Procurement Officer (PO).

2. Objective:
The objective of this assignment is to provide support for the timely implementation of the procurement processes following the procurement plan which will guarantee timely acquisition of goods, works, and services essential for project implementation and operations.

3. Responsibilities and Tasks;
The Procurement Officer shall:
(i) Manage the issue, receipt, and opening of bids, expressions of interest, and proposals from potential service providers, contractors, and suppliers;
(ii) Participate in Evaluation exercises (Expression of Interest, Quotations, bids, and Proposals) while ensuring adherence to the agreed procedures and guidelines;
(iii) Support implementing agencies to compile procurement requirements and maintain an updated procurement register;
(iv) Verify and make available documentation relating to procurement and disposal activities of the project for use by all interested parties;
(v) Support the development, preparation, and update of the Procurement Plan of the project, and monitor its implementation;
(vi) Provide timely technical advice on procurement and contract management to the project stakeholders;
(vii) Prepare timely submissions for consideration/approval by the Contracts Committee;
(viii) Provide procurement documentation necessary for effecting payment to service providers to the finance function of the project;
(ix) Support contract management through monitoring orders for supplies, goods and works, progress and delivery schedules and pointing out any shortcomings (in delivery, cost, quality, and contract administration);
(x) Prepare procurement progress reports, procurement monthly reports, and procurement quarterly reports;
(xi) Maintain complete procurement files and records including all correspondence related to procurement activities and ensure that the records are safeguarded and properly kept for future reference.
(xii) Organise pre-bid or pre-proposal meetings; and negotiation meetings;
(xiii) Participate in the preparation of draft contract agreements for clearance of the Solicitor General where applicable;
(xiv) Verify that Procurement requests are in accordance with the approved Procurement Plan;
(xv) Prepare specific procurement notices/ invitations for bids;
(xvi) Support Beneficiary Agencies to ensure that Terms of Reference and statements of requirements are obtained timely from relevant Beneficiaries.
(xvii) Participate in the preparation of procurement documents, in line with relevant procedures for the procurement of goods, Works, and consultant services and for the selection of consulting services,
(xviii) facilitate the Post Procurement Reviews (PPR) exercise, and follow up implementation of PPR recommendations;
(xix) Prepare and update the Contract Register;
(xx) Report immediately to the Project Coordinator or CEO PSFU any noted fraud and corruption or governance issues with Procurement staff, Bidders, and Consultants;
(xxi) Any other lawful duties as may be assigned by the supervisor from time to time.

4. Qualifications, Experience, Skills and other Competences
4.1 Academic qualifications:
(i) A bachelor’s degree in Procurement/Logistics and Supply Chain Management, Commerce, Business Administration, Economics or equivalent from a recognized university.
(ii) Must have a professional qualification from a recognized institution (e.g., Chartered Institute of Purchasing and Supply (CIPS), Institute of Supply Management (ISM), etc. (completion of CIPS Level 6 or equivalent is a must)

4.2 Experience:
(i) The Applicant must have at least five (5) years of relevant experience working in a busy environment and at least two (2) years working with donor-funded projects;
(ii) Previous experience in processing high-value contracts subject to international competition, and in working with multi-sectoral teams
(iii) Working knowledge of the PPDA procurement rules and procedures.
(iv) Communication: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on environmental related matters, good negotiation skills and to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
(v) Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
(vi) Integrity: Must be a person of proven honesty and does not tolerate corruption and unethical behaviours in all its forms and manifestations.
(vii) Innovation: Must be a person with ability to seek new ways of doing things efficiently to deliver value to our customers.
(viii) Customer Centricity: Must be a person who strives to satisfy customers and clients. Should be able to understand what the customer wants and delivering it flawlessly.
(ix) Quality: Must be a person who thinks of quality and continuous improvement in his/she our work.

5. Performance Indicators:
(i) Well-monitored Annual Procurement Plan and monthly updates in place
(ii) Well-maintained Procurement and Contract Register
(iii) Monthly procurement performance reports and briefs prepared

6. Reporting:
The PO will report to the Procurement Specialist – INVITE for overall supervision and day-to-day technical matters under the contract.

7. Duty Station:
The PO will be deployed on a full-time basis and the duty station shall be the INVITE -PIU Office in Kampala.

8. Facilities to be provided by the Employer:
The Employer shall provide office space, with connectivity to internet, printer, and access to other office amenities during the term of his contract.

9. Duration Of Services:
The PO will be appointed on a contractual basis for an initial period of three (3) years, with a possibility of renewal based on satisfactory performance, business need and funds availability.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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