Summary
Date Posted: Monday, January 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Title: Supply chain officer
Location: Arua office
Grade: 5
Contract Length: Fixed Term Contract
Overview
Support the field office in the provision of logistics management, ensuring that this is done through timely service delivery to the field programmes in line with SCI policies, procedures and guidelines. The Officer may be called upon as and when necessary to support the wider emergency team in cases of humanitarian crisis. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.
Child Safeguarding:
Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose:
Support the field office in the provision of logistics management, ensuring that this is done through timely service delivery to the field programmes in line with SCI policies, procedures and guidelines. The Officer may be called upon as and when necessary to support the wider emergency team in cases of humanitarian crisis. Performance of tasks shall be executed in a manner that promotes value for money in accordance to SCI standards.
Scope of Role:
Reports to: Field Supply chain coordinator
Staff reporting to this post: Non
Direct: Drivers and volunteers.
Budget Responsibilities: N/A

Key Areas Of Accountability:
Procurement :
• With support from the Regional supply chain coordinator officer, seek for procurement and logistical support for effective emergency support.
• Ensure that the procurement guidelines, threshold and documentation are strictly adhered to as of Save the Children and emergency response guidelines.
• Support the sourcing process through issuance of quotation requests to respective providers, in invoice evaluations of offers received from providers – comparative bids analysis and evaluation reports
• Guarantee timely and cost efficient execution of all Purchase Requests received and delivery of the goods requested in the correct quality and quantity for the best possible price
• Source locally and widely with support of Regional Office and Country offices for procurement of goods and services, as it may be necessary.
• Maintain an up to date database of pre-qualified suppliers for Emergency field office and ensure that all suppliers follow ethical business practises.
• Initiating and keeping track of the order placement processes to ensure timely delivery of service and goods
• Ensure that all the suppliers are paid in time in coordination with the Finance department.
• Guide staff members on proper procurement documentation and keep track of all procurement databases.

Stores & Stock management:
• Maintain the office store/warehouse and ensure that proper systems and procedures as well as appropriate safety and security provisions are implemented and maintained.
• Manage and track inventory through an up to date Total Inventory Management System – TiM with timely reporting.
• Ensure that all stock records are maintained accurately and relevant formats are used for each activity.
• Conduct periodic stock checks and report accordingly in line with the policy.

Transport & Fleet Management
• Coordinate and plan weekly/daily movements of vehicles based on weekly transport requests forwarded by the requesters and ensure that sufficient planning and coordination of vehicle movements is in place and adhered to by all requesters.
• Liaise closely with the Fleet team personals to ensure professional and cost effective coordination of vehicle movements within the region as well as to Kampala and back
• Line manages all drivers to ensure that vehicles are properly maintained and serviced in a timely fashion in coordination with regional Supply chain Coordinator or Fleet Coordinator in Kampala.
• Responsible for ensuring that daily and weekly vehicle safety checks are carried out and relevant records kept with the checklists involved.
• Ensure that all documents and records related to the vehicles exist in each vehicle’s file along with weekly/monthly reports and any other paper related to the vehicle or vehicle operation.
• Receive reports of accidents, take appropriate action together with the line manager and make assessments of damage and subsequent action to be taken in consultation with the Transport Officer, regarding repairs and insurance claims.

Asset Management
• Ensure that the Asset List for emergency office is up to date and that all procedures and regulations as stated in the Asset Management Guidelines are adhered to.
• Work in close cooperation with the Warehouse / Asset Officer in Kampala to ensure appropriate documentation and authorisation for transfers, donations and disposal of assets
• Supervise the usage and organise the maintenance of office equipment and coordinate with the Regional/Country office, wherever necessary.

Administration
• Coordinate accommodation booking and timely clearing of accommodation bills as required.
• Support team members compiling time sheets and monitor better filing systems at emergency field office.
• Liaise with finance to keep track of office running cost and rent renewal among other administrative support.
• Line manages office assistance and Liaise with country HR and regional team to conduct volunteers’ recruitment
• Timely preparation and submission of monthly reports
• Perform any other duties as may be assigned from time to time
Behaviours (Values in Practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for save the children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.
• Collaboration:
• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.
Creativity:
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.
• Integrity:
• Honest, encourages openness and transparency; demonstrates highest levels of integrity
Qualifications
A minimum of a bachelor’s degree in Procurement, Finance, Administration. Qualifications in related professional corse will be of added.

Experience and Skills
Essential
• At least a years’ relevant working experience, preferably with International NGOs, and good understanding of major donor’s financial requirements, conditions and government budgets and tax policies.
• Self motivated with demonstrated ability to generate financial reports and meet set deadlines and with good integrity.
• People management skills.
• Good integrity and trust worthy.
• Demonstrated knowledge of international and local policies and frameworks relating to supply chain.
• Ability to intervene with crisis management or troubleshooting as necessary.
• Excellent planning, coordination and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks and responsibilities
• Strong analytical skills and strategic planning abilities.
• Experience of working with local partners and District Local Government in Child Rights Governance, Health, Nutrition, Education, HIV/AIDS or Child Protection is an added advantage.

Desireable
• Excellent time management and planning capacity
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Strong analytical skills and strategic planning abilities.
• Ability to speak local language and directly interact with target group will be an added advantage
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
Additional job responsibilities
• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Child Safeguarding:
• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Health and Safety
• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Please apply using a cover letter and up-to-date CV as a single document. Application link Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.uganda.savethechildren.net/careers
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
Application closes on January 29, 2022 at midnight Uganda time.
Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent, persons with disabilities and female candidates are encouraged to apply.
Disclaimer: Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents

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