Vacancy title:
2 GRANT MANAGERS

Jobs at:
Infectious Diseases Institute

Deadline of this Job:
Saturday 25th March, 2017

Duty Station:
Kampala, Uganda

Job details:
BACKGROUND
The mission of the infectious Diseases Institute (IDI) is to build capacity of health systems in Africa with strong emphasis on infectious diseases through research, and capacity development. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training; Research; Laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab) and Outreach.

The IDI Grants Management Unit (GMU) is located within the Strategic Planning and Development department; it has primary responsibility for supporting the management of the entire grants/contracts cycle from opportunity identification and grants/contract acquisition to post-award management and reporting through to close-out. It currently supports over 80 awards/sub-awards to IDI. IDI is recruiting the following positi0ns to support the Unit:

JOBTWLE: 2 GRANT MANAGERS (GRANTS&CONTRACTS)
REPORTING T0: SENIOR MANAGER (GRANTS &CONTRACTS)

GENERAL SUMMARY:
The GM will primarily support management of active grants including communication with IDI management and multiple grant stakeholders (including sub-grantees) as well as supporting programmatic and financial monitoring and reporting for funded activities and programs. S/he will be the first point of reference for all financial and administrative issues related to specific grants.

EDUCATIONAL REQUIREMENTS:
Bachelors’ degree in any relevant field, including but not limited to finance, accounting! audit and business management; Master's degree and/or professional qualification would be added advantages.

DUTIES AND RESPONSIBILITIES

• Finance Support and Reporting: Establishing and communicating financial management and administrative guidelines for specific major grants; enforcing relevant IDI and/or funder-specific policies and procedures; determining appropriate financial reporting needs and coordinating the reporting and billing process for specific grants with the Finance department; preparing financial reports to meet specific funders‘ requirements; communicating related information to internal and external stakeholders; ensuring that all financial and administrative records for assigned grants is well maintained and filed appropriately within the IDI filing structure
• Project Financial Performance Monitoring and Reporting: Reviewing and approving transactions for specific assigned projects to ensure funder and institutional compliance; Monitoring financial performance (including budget performance, variance, bum rate and cost recovery) for assigned projects in order to achieve project and institutional objectives; communicating with and reporting to internal and external project stakeholders including project managers and Funders
•  Compliance &Assurance: Ensuring that all aspects of project planning and execution comply with the applicable Funder and national regulations and with best practice; Maintaining, filing and making available compliance requirements for specific grants for staff, management and stakeholders‘ use;
•  Training & Capacity Building: Identifying staff and partner training and capacity building needs related to specific grants and facilitating formal and informal training sessions.
• Supervision: Direct and indirect supervision of other Grants staff including Senior Officers, Officers and others
• General: Any other duties specified by the IDI Head of Strategic Planning & Development.

KNOWLEDGE, EXPERIENCE AND SKILLS:

• A minimum of three years’ experience in grants management and management of donor relations (preferably in the health sector)
• Proven ability to interact effectively with colleagues of various backgrounds;
• Super organizational skills, including the ability to manage multiple pf(1jtltlIS inn fast-paced environment
• Exceptional communication skills; excellent written and oral English
• Skill and experience in budget preparation and fiscal management
• Advanced analytical, evaluative, and objective critical thinking skills
• Well-developed interpersonal skills
• Proficiency in computer systems especially in using Microsoft applications; high level of skill in using MS-Excel, desktop publishing experience is desirable
• Familiarity with MS—Navision software is preferred but not required

IDI also has over 30 sub-awards currently issued to a variety of other entities including NGOs, CBOs and local governments. IDI anticipates a significant rise in the number, value and complexity of its sub-awards so it is creating a dedicated Sub-grants management section for which it is recruiting the following full-time position:

Job application procedure
Qualified and interested persons may apply through e-mail or hand-deliver their application letter with a detailed CV, naming at least two referees, to:
The Manager, Human Resources
Infectious Diseases Institute
The McKinnell Knowledge Centre
Main Campus, Makerere University
P.O. Box 22418, Kampala. hr@idi.co.ug 

Deadline for receipt of applications is Saturday 25th March, 2017. Only short listed candidates will be contacted.

IDI is an equal employment organization and does not solicit for any fees at any stage of the recruitment process.