Summary
Date Posted: Monday, October 17, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Project Administration Assistant (2 Positions)
General Summary
The post holder will provide finance, administrative, and secretarial support to the ICYD/IDI OVC Project. He/she will participate in drawing of periodic work plans/budgets-in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate.

Key Responsibilities
• Support day-to-day IDI OVC Project activities in the Districts.
• Participate in drawing of periodic work plans/budgets-in relation to the set targets.
• Work with the Districts & Project teams to support delivery of OVC services.
• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
• Develop monthly schedules to allocate use of vehicles.
• Supervise the drivers.
• Support in the management of project resources such as human resources, finances, vehicles among others.
• Prepare financial reports on a monthly, quarterly and annual basis.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
• Managing inventory of assets and supplies, monitoring critical level of stocks.
• Coordinating between project operating units in resolving day-to-day administrative and operational problems.
• Scheduling and coordinating all appointments and meetings both staff and those for other stakeholders as scheduled.
• Preparing meeting minutes, meeting notes and internal support materials.
• Manages staff Leave schedules and maintain an updated staff project leave tracker
• And any other duties as reasonably assigned.

Person Specification
• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• Minimum of three years experience working in finance in a public, private sector or international NGO environment
• Working experience in institutional development, project management and conversant working with MOH systems.
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Basic accounting and book keeping skills
• Excellent communication, organization and management skills
• Excellent interpersonal skills and can work in a team
• Has basic computer literacy including word processing, excel, the internet and PowerPoint.
• Ability to work independently and with minimal supervision

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3)
Referees plus telephone contact to the stipulated email address not later than 25th
October 2022.
Please follow this link https://idi.mak.ac.ug/hrms to apply for this position.
Key Notes:
• IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
• Internal candidates who meet the required specifications and have worked with
• IDI for a period of at least one year will be given priority.
• Make sure that your application letter, CV and certificates are attached as one
• PDF document
• Automatic email notification will be sent to you as reference for receipt of your application
• Any form of canvassing will lead to automatic disqualification.
• Only shortlisted candidates will be contacted
NB: Candidates should attach a copy of their National Identity Card
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main
Campus; College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

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