Summary
Date Posted: Monday, January 16, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
3 Front Desk Executive
Directorate / Dept. / Office Human Capital & Administration
Level IRA 5
Duty Station Regional Office
Responsible to Senior Inspection Officer
Responsible for Office Assistant, Driver
Working Relationships Internal: All Staff
FRONT DESK EXECUTIVE
External: Customers/ Contractors/ General Public.

Purpose
Portray a professional image of IRA to all visitors by receiving visitors and perform clerical functions of the front desk office in line with IRA's rules and regulations.

Duties And Responsibilities
• Maintain the reception area in a clean and tidy manner, attend to visitors and notify pertinent members of staff.
• Maintain visitors' registry book and direct visitors to the respective offices.
• Provide requested information, take messages or redirect inquiries to appropriate offices.
• Keep a databank of contact addresses Of all business associates of the Authority
• File and keep up to date records of correspondences.
• 6, Maintain a consistent stock of company brochures, for all products and routine forms for distribution,
• 7 Assist in preparing materials for meetings and produce records of proceedings upon management requests.
• 8. Undertake all typing work including reports, minutes, memos and letters for senior staff as may be directed.
• 9. Receiving and directing all incoming calls,
• 10, Receiving and directing all incommg mails.
• I I. Receive and attend to clients in a courteous and professional manner.
• 12. Any other duties as may be assigned from time to time

Kev Performance Indicators
• Tidiness and orderliness at the reception area.
• Expeditious communication with all clients & staff.
• 3, Timely receipt, recording/registering and distribution of all incoming mail to the addressees,
• The accuracy of output including; reports, minutes, memos and letters for senior staff.
• Up-to-date records of correspondences

Person Specifications
Qualifications
At least Bachelors (Honors) degree in Secretarial Studies or its equivalent. Additional qualification in Customer care is an added advantage

Competencies
• Personal presentation
• Communication skills.
• Interpersonal skills
• 4, Personal presentation
• 5, Computer skills
• 6. Knowledge of use of office equipment
• 7. Customer care skills

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Interested candidates who meet the criterias should submit their applications together with copies ofdetailed up-to-date CVs and at least three referees, not later than 5:00 pm on 30th January 2023 to.
The Chief Executive Officer
Insurance Regulatory Authority of Uganda Plot 6 Lumumba Avenue, Insurance Tower P.o. Box 22855, Kampala
Or emailed to:
vacancies@ira.go.ug 
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

All Jobs

QUICK ALERT SUBSCRIPTION