Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
The Grants Management Officer shall provide support to the TAF (AIC) Soroti Region Consortium team for effective project implementation and post-award management of the project sub-grantee portfolio within the region. Under the direction of the TAF (AIC) Grants Manager, s/he shall work collaboratively within the Regional Project Management Team, especially with various Technical Advisors within the Regional Project, the Finance Manager and the Cluster teams; to support implementation, evaluation and learning with respect to key sub-grantees and in line with TAF
(AIC)’s implementation framework.

Key Outputs:
• Technical support/coaching and mentoring in relation to grant management, audit, accounting provided
• Financial supporting documents, budgeting and assessing budget proposal aligned,
• Request for grant disbursement handled
• Grant documents compiled and filed
• Financial system assessment conducted
• Input/advice in grant management, and sub-grantee budget proposal assessment provided.
• Monitoring field visits with partners to follow-up on the use of grants conducted
• Technical support on financial management and accounting capacities, policy improvements and compliance to donor regulations and guidelines provided.

Key Duties and Responsibilities:
• Works under the direction of the Grants Manager to support the effective post award grant management and successful implementation of key awards under the TAF (AIC) Soroti Region Consortium project;
• Maintains a deliverable tracking sheet and status update for the assigned key sub-grant portfolio and contributes to monthly monitoring and reporting;
• Monitors and tracks sub-grant project expenditures against budgeted expenditures for the assigned sub-grant portfolio;
• Ensures timely and accurate reporting both internally and for CDC-the donor;
• Coordinates reviews of program reports for the assigned sub-grantee portfolio;
• Mentors and Coaches and provides guidance to project teams at Cluster level on grant management issues;
• Participates in developing and implementing grants management guidelines, policies, and protocols and captures learning from post-award grant management processes;
• Assists in sub-award partner relationships related to post-award management.
• Assists with preparation, coordination, and facilitation of project start up and close out processes, including drafting of Sub-Award contract agreements;
• Works with the Regional Project team in providing input into the annual operating plans and key team activities including: learning, grant management, and ensures communications and visibility.

PERSON SPECIFICATIONS: Grants Management Officer Minimum Academic Qualifications:
• A Bachelor’s degree in Business Administration, Qualitative Economics, Public Administration, International Development, Grants Management, Accounting and Finance or a related discipline. Required Experience and Skills:
• At least 1-3 years’ professional experience in grant management or international development.
• Excellent organizational skills with the ability to prioritize multiple responsibilities and meet deadlines.
• Experience managing budgets and cost projections.
• Proven ability managing, and guiding project staff and partners regarding a variety of donors’ rules and regulations (i.e. USG, PEPFAR etc.)
• Experience with US government donors a plus including a working knowledge of USG rules and regulations.
• Proven communication and interpersonal skills in multi-disciplinary working environment.
• Flexible, Adaptable, Detail-oriented, and a Team Player.
• Computer literacy, particularly word processing and spreadsheets.
• Having lived and worked in a rural setting is strongly preferred.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org  stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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