Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
The Pharmacy Logistics Support Officer is responsible for the forecasting, quantification, transportation, storage and management of medical supplies in the Cluster Area; working closely with Medical Access Uganda Limited (MAUL), National Medical Stores (NMS), National Tuberculosis and Leprosy Program (NTLP), the District Health Office and Ministry of Health. S/HE also provides technical support to the procurement teams for procurement of pharmaceuticals, medical devices and related equipment.

Key Outputs
• Proper operation of Medical Stores for medical supplies including placing the orders, receipt, storage and distribution to all Health Centers in the Cluster Area,
• Up-to-date records using the WAOS system in accordance with relevant schedules, policies, processes, standard operating procedures and instructions;
• A healthy and safe work with the right temperature, humidity and light exposure in the warehouse
• Quality reports and/or related deviation reports compiled and submitted in time;
• Proper recording of medical supplies received;
• Monitoring and reporting of compliance as guided by the standards
• Regular checking-up of medical supplies in the Medical Store and alert the Pharmacy Logistics Support Advisor
• Proper timely replenishment of all drugs done

Key Duties and Responsibilities:
• Proper operation of Medical Stores for medical supplies including placing the orders, receipt, storage and distribution to all Health Centers in the Cluster Area
• Maintaining up-to-date records using the WAOS system in accordance with relevant schedules, policies, processes, standard operating procedures and instructions
• Ensure a healthy and safe work environment by implementing and upholding hygiene, security procedures, safety, and standards of practice in the Medical Stores
• Ensure that temperature, humidity and light exposure in the warehouse is in accordance with the requirements of the products, in particular ascertain that the cold chain is functioning, maintained calibrated and storage conditions are according to the World Health Organization (WHO) standards as well as satisfying national regulations
• Ensure that quality reports and/or related deviation reports are compiled and submitted in time with necessary documents as required
• Ensure proper recording of medical supplies received
• Work with the DHTs in monitoring and reporting of compliance including but not limited to receiving, storage, picking, packing, loading, off-loading and dispatch of medical supplies, stock level, batch management, dormant medication or medication with a shelf life less than six months, follow up on any damaged or expired stock and destroyed material and subsequent destruction thereof.
• Work with the DHTs to ensure regular checking-up of medical supplies in the Medical Store and alert the Pharmacy Logistics Support Advisor as required to avoid stock out situations and ensuring proper timely replenishment
• Represents TAF (AIC) and acts as point of contact for local governmental and official bodies (such as Ministry of Health and Pharmacists’ Council), legal, third-party insurance companies, pharmaceutical inspection, and audit situations relating to management of medicines and medical supplies.
• Obtain necessary approvals of all pharmaceutical and medical supplies from the Ministry of Health, including scrutiny of transportation documents and authenticating official letters or technical reports in the process and keeping records of medical approvals.
• Sign all documents using her/his pharmacy license for TAF (AIC)-supported sites in the Cluster areas as may be required by MOH and the Pharmacy Council.
• Work with the DHT to manage and conduct Pharmaceutical Control Inspections of medical supplies at their storage areas, including physical attendance and collection of inspected files.
• Work with the DHTs and Regional Performance Monitoring Teams (RPMT) to mentor and coach health facility teams on forecasting, quantification, and logistics and supply chain management.
• Follow up with the Procurement and Logistics Unit Regional team to ensure timely procurement, transport and delivery of medical supplies to the districts and health facilities in the Cluster Area.
• Provide technical support to the procurement teams in the districts for procurement of pharmaceuticals, medical devices and equipment.
• Perform any other duties as may be assigned by the Cluster Team Leader or the Pharmacy Logistics Support Advisor.

PERSON SPECIFICATIONS:
Pharmacy Logistics Support Officer Minimum Academic Qualifications:
• Diploma in Pharmacy/ Dispensing
• Degree in Pharmacy will be an added advantage
• Training in Forecasting, Quantification and Logistics and Supply Chain management is desired
• Comprehensive knowledge of Antiretroviral therapy and HIV/AIDS treatment guidelines
• Knowledge of MS Office Applications
• Possession of a valid licence to practice Pharmacy in Uganda

Required Experience and Skills:
• At least two years of experience in pharmacy services, one of which should have been in administration and management of the medical supply chain operations;

Key Skills
• Experience in the use of computers and an understanding of their use in inventory management and health Applications.
• Good command of written and spoken English
• Ability to establish and maintain effective working relationships with others in team working environment;
• Excellent communication and negotiation skills, sound judgment and demonstrated problemsolving skills;
• Ability to use the computer especially programs used by WAOS;
• Knowledge and skills in basic supply and financial procedures.
• Knowledge of pharmaceutical laws and regulations;
• Knowledge of accounting, storekeeping and supply procedures;
• Knowledge of National Drug Authority (NDA) and World Health Organization (WHO) guidelines in quality assurance of medicines and medical supplies.
• Proven ability to ride a motor cycle is a MUST.


Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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