Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
The Project Assistant shall be the Administrator for the Cluster; and shall ensure all logistics and supplies necessary for effective execution of project activities are provided to the team in a timely manner. S/he will ensure security of project property, manage the project inventory as well as staff attendance of duty.

Key Outputs
• All aspects of the project are dully
• Administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders is timely done;
• Tracking project progress;
• Records kept of all project items, and ensure that they are adequately delivered to the various project staff as directed by the Cluster Team Leader;
• All logistics related to project work are processed and provided in due time;
• Meetings, presentations, seminars and trainings effectively organized
• Attends meetings with the Cluster Team Leader/Regional Project Manager and pays apt attention, document and taken relevant action.
• Evaluates the nature and condition of the project and make useful suggestions to the Cluster Team Leader/ Regional Project Manager

Key Duties and Responsibilities
• Ensure that all aspects of the project are dully attended to and completed at the right time, regardless of challenges that may be encountered;
• Carry out administrative duties by collecting data, sorting, filing and sending out project files to the right personnel, workers, and stakeholders;
• Track project progress and ensure that all issues related to the project are clarified and completed to avoid confusion and interruption during execution of the project;
• Keep records of all project items, and ensure that they are adequately delivered to the various project staff as directed by the Cluster Team Leader;
• Ensure that all logistics related to project work are processed and provided in due time to avoid interruption of project activities;
• Make arrangements for meetings, presentations, seminars and trainings being organized and call the attention of the Cluster Team Leader to them where and when they are needed.
• As a record keeper, he/she attends meetings with the Cluster Team Leader/Regional Project Manager and pays apt attention throughout to get details of items discussed at the meeting and run them by the Cluster Team Leader/ Regional Project Manager when needed;
• He/she will evaluate the nature and condition of the project and make useful suggestions to the Cluster Team Leader/ Regional Project Manager on the best practices and strategies to apply in project execution;
• Keep track of all project activities, and ensure that they constantly remind and intimate the Cluster Team Leader/Regional Project Manager of what needs to be done even when they have forgotten about it, in order to meet donor reporting deadlines.
• Any other duties as may be assigned by the Cluster Team Leader or Regional Project Manager from time to time.

PERSON SPECIFICATIONS: Project Assistant Minimum Academic Qualifications:
• A Bachelor’s degree in Social Sciences, Development Studies, Human Resources Management, Business administration, Project Planning and Management or a related field;
• Training in HIV/AIDS Counselling shall be an added advantage;
• 5years experience working in an HIV/AIDS setting Required Experience and Skills:
• Excellent skills with Microsoft Word Office, Excel, PowerPoint, Outlook etc.
• Ability to pay attention to detail
• Good communication skills
• Ability to solve problems
• Ability to manage time effectively



Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org  stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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