Data Clerk
2025-04-10T19:59:41+00:00
Makerere Joint AIDS Program (MJAP)
https://www.greatugandajobs.com/jsjobsdata/data/employer/comp_2608/logo/Makerere%20University%20Joint%20Aids%20Program%20%20(MJAP).jpg
https://www.mjap.or.ug
FULL_TIME
Namutumba, Jinja, Namayingo and Iganga
Uganda
00256
Uganda
Business Management and Administration
Admin & Office
2025-04-14T17:00:00+00:00
Uganda
8
Job Summary:
The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records
are captured accurately and HMIS reports are compiled and submitted in the DHIS2 and MJAP Monitoring,
Evaluation and Learning reporting systems on time.
Roles and responsibilities
1. Work closely with the facility records officers and where necessary health sub-district records
officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS
tools needed to ensure sustained data collection at the health facility.
2. Engage with the records officers to ensure that best practices of medical records storage and
management are implemented.
3. Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in
time and submitted to the Data Officers.
4. Work closely with the facility records officers to mentor and coach other health workers on
appropriate use of HMIS data collection tools for data capture.
5. Prepare data displays (including annual targets) of facility data and ensure they are displayed at
health facilities routinely.
6. Support the records officer to ensure HMIS tools are updated in time.
7. Work with records officer to ensure proper filing and file retrieval during patient care and updated
patient records in Uganda EMR (OpenMRS).
8. Work with records officer to ensure that HIV care data captured on patient forms during patient
visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on
time.
9. Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2
in time.
10. Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
11. Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it
to the MJAP Monitoring, Evaluation and Learning unit on time.
12. Ensure that confidentiality of data collected and stored is always maintained in proper filling and
archival systems.
13. Ensure that the entered data are backed up regularly and the data are well protected.
14. Ensure safety of all equipment in the data room.
15. Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the
progress of interventions at the supported facility.
Qualifications, job requirements and Competencies
• A minimum of a degree in records and archives management, medical records, Information
Technology, Quantitative Economics or any other related field from a reputable institute.
• At least one years’ experience in data management or demonstrated relevant experience acquired
through internship placement.
• Familiarity with use of Microsoft Excel.
• Working knowledge of Health Management Information System (HMIS).
• Previous experience with PEPFAR funded programs.
• Excellent written and oral communication skills.
• High level of flexibility
• Good interpersonal skills and ability to work under minimal supervision
1. Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility. 2. Engage with the records officers to ensure that best practices of medical records storage and management are implemented. 3. Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers. 2 4. Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture. 5. Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely. 6. Support the records officer to ensure HMIS tools are updated in time. 7. Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS). 8. Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time. 9. Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time. 10. Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level. 11. Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time. 12. Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems. 13. Ensure that the entered data are backed up regularly and the data are well protected. 14. Ensure safety of all equipment in the data room. 15. Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility
• A minimum of a degree in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute. • At least one years’ experience in data management or demonstrated relevant experience acquired through internship placement. • Familiarity with use of Microsoft Excel. • Working knowledge of Health Management Information System (HMIS). • Previous experience with PEPFAR funded programs. • Excellent written and oral communication skills. • High level of flexibility • Good interpersonal skills and ability to work under minimal supervision
JOB-67f8232dc38ad
Vacancy title:
5 Data Clerk
[Type: FULL_TIME, Industry: Business Management and Administration, Category: Admin & Office]
Jobs at:
Makerere Joint AIDS Program (MJAP)
Deadline of this Job:
Monday, April 14 2025
Duty Station:
Namutumba, Jinja, Namayingo and Iganga | Uganda | Uganda
Summary
Date Posted: Thursday, April 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
Job Summary:
The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records
are captured accurately and HMIS reports are compiled and submitted in the DHIS2 and MJAP Monitoring,Evaluation and Learning reporting systems on time.
Roles and responsibilities
1. Work closely with the facility records officers and where necessary health sub-district records
officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS
tools needed to ensure sustained data collection at the health facility.
2. Engage with the records officers to ensure that best practices of medical records storage and
management are implemented.
3. Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in
time and submitted to the Data Officers.
4. Work closely with the facility records officers to mentor and coach other health workers on
appropriate use of HMIS data collection tools for data capture.
5. Prepare data displays (including annual targets) of facility data and ensure they are displayed at
health facilities routinely.
6. Support the records officer to ensure HMIS tools are updated in time.
7. Work with records officer to ensure proper filing and file retrieval during patient care and updated
patient records in Uganda EMR (OpenMRS).
8. Work with records officer to ensure that HIV care data captured on patient forms during patient
visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on
time.
9. Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2
in time.
10. Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
11. Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it
to the MJAP Monitoring, Evaluation and Learning unit on time.
12. Ensure that confidentiality of data collected and stored is always maintained in proper filling and
archival systems.
13. Ensure that the entered data are backed up regularly and the data are well protected.
14. Ensure safety of all equipment in the data room.
15. Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the
progress of interventions at the supported facility.
Qualifications, job requirements and Competencies
• A minimum of a degree in records and archives management, medical records, Information
Technology, Quantitative Economics or any other related field from a reputable institute.
• At least one years’ experience in data management or demonstrated relevant experience acquired
through internship placement.
• Familiarity with use of Microsoft Excel.
• Working knowledge of Health Management Information System (HMIS).
• Previous experience with PEPFAR funded programs.
• Excellent written and oral communication skills.
• High level of flexibility
• Good interpersonal skills and ability to work under minimal supervision
Work Hours: 8
Experience in Months: 12
Level of Education: bachelor degree
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