Vacancy title:
Accountant and Administrator

[Type: FULL_TIME, Industry: Accounting, Category: Accounting & Finance]

Jobs at:
Private Company

Deadline of this Job:
Wednesday, April 30 2025

Duty Station:
kampala | Kampala | Uganda

Summary
Date Posted: Monday, April 28 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Job Summary:

Our client is seeking a passionate and proactive Accountant and Admin professional. The successful candidate should have 2-3 years of experience in accounting, financial management, stock and inventory management. They should also be well-versed in PPDA (Public Procurement and Disposal of Public Assets) bidding procedures, AR/AP, and compliance.

Key Responsibilities:

1. Financial Accounting:

• Planning and Budgeting: Develop and manage budgets, forecast financial needs, and ensure efficient allocation of resources. Post journal entries and maintain the general ledger.
• Financial Reporting: Prepare financial statements, reports, and summaries for management.
• Cash Flow Management: Monitor and manage the company's cash flow to ensure liquidity and financial stability.
• Support month-end and year-end closing processes.
• Enter financial data into accounting software and maintain accurate records.
• Reconcile bank statements and financial records to ensure accuracy.
• Provide support during internal and external audits by preparing necessary documentation and reports.
• Accounts Management; Oversee accounts payable and receivable, ensuring timely payments and collections.
• Cost Management: Monitoring and controlling costs to maximize profitability.
• Timely tax filings, audits, and statutory compliance with Ugandan r
• Property Management: Track invoiced, collected monthly revenue for tenants for the Kyanja property Ensure under supervision of the property manager to ensure optimum cash flow.

2. Accounts Receivable & Payable:

• Oversee accounts payable and receivable, ensuring timely payments and collections.
• Ensuring that outstanding payments are recovered efficiently Maintain supplier relationships and follow up on outstanding balances
• Provide cash for expenses like office supplies, facilitations, repairs, operations on site, record and submit daily cash transactions with documentation.

3. Compliance & Taxes:

• Tax Compliance: Preparing and timely filing tax returns i.e VAT, PAYE, NSSF and ensuring compliance with tax regulations.
• Compliance and Auditing: Ensure compliance and clearances with financial & Legal regulations such as KCCA, URSB, URA, NSSF and internal policies, and coordinate with auditors for financial audits.
• Payroll Management: Oversee the payroll process to ensure accurate and timely payment of salaries and benefits.

4. Administrative & Operational Support:

• Office Management: Ensure the smooth operation of office functions, including procurement of supplies and maintenance of office equipment.
• Assist with HR functions such as recruitment, onboarding, and employee records management.
• Ensure requirements on sites for smooth operations such as paint, gaffer tapes, labour facilitations, white PVC, fuel for the trucks & generators ETC are catered for.
• Review bids and provide oversight to ensure they are prepared promptly and are proficient for submission to ensure compliance with bidding requirements.
• Event Coordination: Ensure requirements on sites for smooth operations such as paint, gaffer tapes, labour facilitations, white PVC, fuel for the trucks & generators ETC are catered for.
• Track sales performance and prepare sales reports and Identify and pursue new sales opportunities.

5. Inventory & Stock Management

• Oversee inventory tracking, stock reconciliation, and valuation.
• Implement efficient stock control measures to minimize losses and optimize procurement.
• Work closely with procurement and logistics teams to ensure accurate stock records.

6. PPDA & Bidding Compliance

• Prepare and review bids, tenders, and procurement documents in compliance with PPDA regulations.
• Ensure adherence to public procurement guidelines in all financial transactions.
• Liaise with government agencies and suppliers on bidding processes.

7. Internal Controls & Integrity

• Enforce strong internal controls to prevent fraud and financial mismanagement.
• Maintain high ethical standards and confidentiality in financial dealings.
• Conduct periodic financial audits and risk assessments.

Qualifications & Experience:

• Bachelor’s degree in Accounting, Finance, or related field.
• Professional certification (ACCA, CPA, or equivalent) is a plus.
• 2-3 years of proven experience in accounting/finance, preferably in advertising, media, or a related industry.
• Strong knowledge of inventory/stock management systems.
• Familiarity with PPDA bidding processes and public procurement laws in Uganda.
• Proficiency in accounting software (QuickBooks, Tally, SAP, etc.) and MS Excel.
• Experience in cash flow management, AR/AP, and compliance
• Familiarity with URA, NSSF, and related tax bodies and procedures

Work Hours: 8

Experience in Months: 24

Level of Education: bachelor degree

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