Summary
Date Posted: Wednesday, June 21, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
ROLE PURPOSE: Provide support to the field office through managing the payments to suppliers, staff advances and liquidation, petty cash management and budget control support to budget holders.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:
Role Dimensions: : Save the Children supports programs in most parts of the country – Northern, Western, West-Nile, Eastern and Central regions of Uganda with a current staff complement of approximately 350 staff and current expenditure of approximately 25$ million each year

KEY AREAS OF ACCOUNTABILITY :
Monthly Processes and Month end financial reporting
• Prepare GLACOS files and forward to the Field finance manager for upload of expenses
• Review advances and accountabilities to and from staff to ensure the internal controls are upheld consistently
• Monthly reconciliation of staff advance accounts
• Review payment vouchers within the office in the absence of a Field Finance Manager(FFM)
• Prepare and reconcile the withholding tax schedule for the office within the month and submit to the Kampala office every month

Shared Cost Allocation Methodology (CAM) Accounting and periodic reviews
• Advise staff over the appropriate costs that go through the shared SOF and how the direct costs are charged to the awards directly
• Review the transactions in the shared SOF on weekly basis and make appropriate accounting entry adjustments to that effect where necessary
• Liaise with the FFM over any issues that require changes within the office to enhance the accuracy of the cost Allocation methodology within the office.

Management accounting support to budget holders/project managers
• Work with the project managers whenever appropriate to prepare CAM compliant budgets
• Support project managers in extracting periodic budget Vs Actuals reports for the various projects to ad their reviews and decision making
• Make necessary adjustments from the reviews done by project managers/Budget holders within the month when the review was done
• Build the capacity of project managers/Budget holders to be able to review, interpret and make relevant decisions about the budget performance of the grants they manage within the timelines set by the Uganda office.

Petty Cash management
• Maintain petty cash
• Pay cash
• Write payment vouchers
• Prepare journal files for the cash payments made during the month

Mobile Money account management
• Initiate or review Mobile money payments in the Beyonic platform
• Reconcile the Beyonic payments, transfers and charges within the month to the general ledger
• Advise staff over the necessary support and controls required for the effective operation of the office mobile money wallet
• Ensure there’s adequate cash in the MM wallet for operations in the office all through the month.

Bank Agent
• Cash cheques
• Deposit cash
• Deliver/collect instructions
• Prepare deposit journals for any deposits made during the month
• Make monthly bank reconciliation of the bank account(s) to the general ledger

Managing Filing system
• File documents in a manner that enables easy retrieval of documents and filing back.
• Create filing space
• Support the staff in charge of the warehouse in monitoring storage facilities and the controls and reconciliations within the warehouse

BEHAVIOURS (Values in Practice) (Section should not consist of Competencies as this are the standard Values in practice)
Accountability:
• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:
• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:
• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters values diversity, sees it as a source of competitive strength approachable, good listener, easy to talk to.

Creativity:
• develops and encourages new and innovative solutions willing to take disciplined risks.

Integrity:
• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS
• A minimum of Bachelor’s Degree in Commerce accounting option or the equivalent.
• At least a minimum of two working experience in the related field
• Partial or full completion of ACCA or CPA and knowledge of GAAP
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity

EXPERIENCE AND SKILLS
Essential
• A background in Accounting and atleast a year’s experience as a practicing accountant.

Desirable
• Audit experience a and knowledge of tax regulation is desirable.


Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

Job application procedure

Interested applicants click here to apply


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