Summary
Date Posted: Friday, July 12, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
The Embassy of Ireland in Uganda aims to advance relations between Ireland and Uganda and represent Ireland's values and interests in Uganda. Our work includes consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme. More information on the Embassy is available at www.dfa.leluganda
The Embassy is now seeking to appoint two dynamic and experienced individuals to join our organisation as Administration Assistants. The Administration Assistant is a key support function in the Embassy working with the Second Secretary, Facilities and Resources Manager, Office Manager and Administration and Consular Teams to ensure quality front-facing customer service, efficient consular and visa services and strong implementation of Internal administration processes. The Administration Assistant will have responsibility for the management of specific areas of work across cultural promotion building Linkages into the Irish diaspora, and management of the Front Office. Other responsibilities will include event management records management and public communications. .

Specific duties will include:
• Providing quality front facing customer service
• Supporting the delivery of visa and consular services and assistance
• Outreach to the Irish community and other relevant networks
• Cultural promotion events management
• Records management
• Providing administrative support

Job Skills: Not Specified

Experience, Skills or Competencies required: Essential
• Degree in recognised Secretarial Studies. Records
• Management or Business Administration or other relevant qualification;
• Excellent communication and a high standard in English, both spoken and written; Strong interpersonal skills and ability to deliver results through a team:
• Highly motivated with a proven ability to work both independently and as part of a team; Proven ability to work with minimal supervision, prioritise and work to deadlines; Proven ability to demonstrate initiative, resourcefulness and perseverance;
• Good problem solving decision making skills and analytical abilities:
• A very high standard of personal integrity:
• Proficiency in the Microsoft suite of applications.
Desirable
• Three years' experience in front-facing customer service;
• Previous similar experience with an international organisation;
• Experience in a coordination role:
• Experience of records management;
• Experience in events management;
• Experience in public communications,

Job Education Requirements: Bachelor’s Degree
Job Experience Requirements: 3 years

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Job application procedure
The Job Description and Application Form for this position are available on our website www.dfa.le/uganda Completed application forms should be sent via email only to Recruitment.Kampalandfa.te with the subject line; Administration Assistant.
Applications must be received before 16.30 hrs. on Monday 29 July 2019. No applications will be accepted after this deadline. Please note that only shortlisted applicants will be contacted. Please note that canvassing will disqualify applicants. The successful candidate must have a legal entitlement to live and work in Uganda prior to recruitment. The Embassy of Ireland Is an equal opportunity employer.
Data Protection Note: By submitting information electronically, parties accept that data may not be fully secure. Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed Any other processing or disclosure of personal data is not allowed other than in exceptional circumstances provided for under the Data Protection Acts. https://www.dfale/about-us/our-commitments/  
Security Clearance for Local Staff: Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.

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