Summary
Date Posted: Tuesday, April 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Administration Officer-Gulu
Save the Children is seeking job applications for an Administration Officer. The Administration Officer will be responsible for the overall HR, Administrative, and logistical support to Northern Region Office, the different Field Offices, coordination with Country Office, partners, District Local Governments and suppliers/Service providers.
He/she perform a wide variety of tasks in his/her daily work. This usually includes standard clerical duties such as answering incoming inquiries, managing appointment calendars and filing. In addition, an office administrator may need to purchase supplies, process incoming and outgoing mail, compose and send correspondence, oversee the maintenance and operation of office equipment and premises, ensure office mobile and non-mobile assets are safe and clean in accordance with SCI policies and guidelines. The Administration Office will also support the Office in occasional typing, filing, taking inventory, keeping records, and management of the office store under the supervision of the HR Coordinator.
Ensures proper flow of office procedures, and supports the office staff by carrying out common office duties. Maintains a positive and friendly Organisation image by acting as the first line of contact to visitors, customers, and vendors in person, online, and via telephone.
In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

To be successful for this role, you will have/bring the following:
Essential
• Hold at least a Bachelor of Office and Information Management or a related field.
• Experience of at least Four years in a similar role.
• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.
• Administration Officer should also be able to successfully multitask while demonstrating patience along with strong organization and time management skills
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team,
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Availability and willingness to work extra hours during times of humanitarian responses.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Ability to speak local language and directly interact with target group will be an added advantage

The organization:
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and protection. We also campaign and advocate at the highest levels to realize children’s rights and ensure their voices are heard. We are working towards 3 breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
Please apply in English saving your CV and covering letter as a single document. Please apply online by following this link https://uganda.savethechildren.net/careers  indicating 3 referees, two of whom should have been your direct supervisors.
Important to note: Testimonials/certificates SHOULD NOT be attached to application that is submitted online. Hand delivered applications will not be accepted and are therefore not considered during the shortlisting process. Application closes on April 19, 2022 at midnight Uganda time. We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

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