Vacancy title:
Administrative Assistant

Jobs at:
Crystal Clear Software Ltd.

Deadline of this Job:
18th April 2018

Duty Station:
Kampala, Uganda

Job details:
Salary: 500, 000 to 600,000 UGX Net per month

Crystal Clear Software Ltd. specializes in the development, marketing, sales, training and support of a micro-finance software product called “Loan Performer.”

Job Summary: The Administrative Assistant will be tasked with managing the front desk by displaying excellent customer care, attending to inquiries, providing general offices services, and monitoring administrative projects.

Key Duties and Responsibilities:

• Answer telephone queries by customers and those that visit the office professionally.
• Deliver invoices/collect payments, submitting NSSF and PAYE returns in time.
• Ensure that the mini-kitchen is efficiently supplied with coffee, tea, sugar, etc.
• Supervise cleaning of the office and all office equipment on a daily basis.
• Monitor the functioning of all non - IT office equipment to ensure that they are in good working condition and reporting repairs or servicing when necessary.
• Managing the reception desk and carrying out all reception duties.
• Track staff attendance
• Verifying goods as delivered by suppliers
• Handle immigration matters, e.g. work permit applications.
• Arranging for staff travel, e.g. making travel reservations.
• Ensure that general office documents are correctly filed in their respective files.
• Providing office stationery
• Providing clerical support to the Accountant and Executive director as may be required.
• Perform any other duties as may be assigned to you by Management

Qualifications, Skills and Experience:

• The Administrative Assistant must hold a Diploma in Business Administration or the equivalent from a recognized University
• Certificates in MS Office applications and customer relation management
• Two years of experience as a receptionist, ability to take initiative and follow instructions, problem solving and interpersonal skills, well organized, and ability to work in a team
• Good Customer Relations
• Ability to take initiative and follow instructions
• Problem solving and interpersonal skills
• Well organized and
• Ability to work in a team
• Fluent in MS Office applications
•  May be required to work overtime and sometimes on Saturdays.

Job application procedure
All suitably qualified candidates are encouraged to send their updated CVs and cover letters via email to: hro@ccs.co.ug