Summary
Date Posted: Tuesday, March 07, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job Overview:
Administrative Assistant performs high level of secretarial, administrative and public relations duties which require frequent contact with staff, Government officials, Suppliers, Customers and the public. Committed to providing reliable support to department activities in order to ensure efficient operation of the office. She will be the focal point for daily administrative office tasks and the link between company and external stakeholders. She must be familiar with administrative practices and procedures, possess the ability to perform in a high-quality work in timely sensitive manner.

RESPONSIBILITIES
Key Tasks and Responsibilities:
1. Front office point of contact for both McDermott and SINOPEC Kampala office.
2. Receive customers / suppliers and or external parties and forwards their inquiries to respective offices.
3. Arrange meetings and serves water / coffee as necessary.
4. Manage routine administrative tasks and contribute to effective and timely management of resources.
5. Design and produce documents, reports and presentations, collecting and preparing information for meetings in the department.
6. Attend meeting and taking minutes for the meeting and give feedback.
7. Handle correspondences and forwards to different offices as appropriate.
8. Follow up with Country Manager tasks and assignments, track the progress and assist in ensuring that time-bound commitments and/or tasks are completed as scheduled.
9. Establish and maintain a manual and electronic filing/record-keeping system for easy storage and retrieval of documents and correspondences related to the Country Manager’s work.
10. Respond to non-routine inquiries from staff and external parties and explain various program services, policies, procedures and rationale for decisions.

QUALIFICATIONS
Essential Qualifications and Education:
1. At least two years of progressive and relevant experience (ideally including Secretarial and Administrative work) in a reputable organization.
2. The applicant must hold a degree/ diploma in secretarial studies/ office management, human resource management, public administration from a reputable institution
3. High level of integrity and confidentiality
4. Knowledge of general office practices and procedures, particularly in word processing, filing, composing business documents, gathering, and compiling data.
5. In-depth working knowledge of computer office packages.
6. Ability to communicate with staff and other contacts in courteous and professional manner

Preferred Qualifications and Education:
1. Works comfortably under pressure and meets tight deadlines.
2. Superb computer literacy with capability in email, MS Office, power point and excel.
3. Should be highly organized with high level of attention to detail as enormous information is within her jurisdiction.
4. Remarkable organizational and conflict management skills.
5. Should have a high level of Confidentiality as sensitive information is within his / her jurisdiction.
6. Strong decision-making and problem-solving skills.
7. Meticulous attention to detail.
8. Should have excellent communication skills such as good listening, speaking, and writing skills.

Company Overview and Core Values:
McDermott is a premier, fully-integrated provider of technology, engineering and construction solutions to the energy industry. For more than a century, customers have trusted McDermott to design and build end-to-end infrastructure and technology solutions—from the wellhead to the storage tank—to transport and transform oil and gas into the products the world needs today.

At McDermott, we hold all employees accountable to follow our 5 core values.
1. Integrity – we maintain a firm adherence to legal and ethical conduct
2. One Team – we are one company, where everyone is equally important
3. Go Beyond – we seek courageous and creative solutions
4. Well-Being – we promote all forms of well-being
5. Commitment – we are reliable and dependable in delivering quality solutions



Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

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