Summary
Date Posted: Wednesday, March 05 2025, Base Salary: Not Disclosed

JOB DETAILS:
The Front Desk and Administrative Officer plays a crucial role in ensuring the smooth day-to-day operations of the RHSP office while providing comprehensive administrative and secretarial support to the Senior Management Team (SMT). Serving as the first point of contact for visitors, clients, and staff, this role requires professionalism, excellent communication skills, and the ability to manage multiple tasks efficiently.

The officer will handle a variety of administrative duties, including managing correspondence, organizing meetings, compiling reports, and maintaining accurate records. Additionally, the position involves coordinating travel arrangements for executives, supporting financial and logistical planning for SMT operations, and ensuring that office and visitor welfare is upheld.
Communication

Interpersonal Skills

Problem Solving

Administrative Work

Microsoft Office

Responsibilities
• Administrative & Secretarial Support
• Meeting Coordination & Documentation
• Office Operations & Budget Management
• Travel & Visitor Arrangements
• Data & Records Management

Must Have
• Bachelor’s degree in Business Administration, Secretarial Science, or related fields
• Minimum of two years’ experience in a busy, reputable organization
• Proficiency in Microsoft Office and standard office equipment operation.
Nice to have
• Experience in budget preparation and financial accountability.
• Knowledge of document management systems and database maintenance.
• Previous experience coordinating travel and organizing high-level meetings.

What’s Great in the Job?

• Diverse Responsibilities: The role covers a wide range of administrative and secretarial tasks, keeping the work dynamic and engaging.
• Impactful Work: Supporting the Senior Management Team (SMT) and participating in community meetings contributes to meaningful organizational and community development.
• Growth Opportunities: Involvement in budgeting, report compilation, and document management provides opportunities for professional growth and process improvement.
• Hands-On Experience: Exposure to various operational aspects—travel coordination, meeting organization, and financial planning—ensures practical, hands-on experience.
• Team Interaction & Capacity Building: Collaborating with different departments and assisting in planning and training fosters teamwork, leadership, and strong communication skills.

What We Offer
Rakai Health Sciences Program (RHSP) is a collaborative biomedical research and service delivery organization. RHSP strives to improve the quality of life of the local and international population through a combination of community-based research, curative services, and prevention strategies in Uganda.
Each employee has a chance to see the impact of his work. You can make a real contribution to the success of the company.
Perks
A full-time position
Attractive salary package.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Interested Candidates, please click here to apply


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