Summary
Date Posted: Monday, July 10 2023, Base Salary: Not Disclosed

JOB DETAILS:
Main Purpose of the Job: To take charge of the day today front desk office operations.
Key Outputs
• Registers of Center guests
• Registers of all incoming and outgoing
• Reports on center activities
• Center up to date Calendar/Diary for activities of Staff

Key Duties and Responsibilities
1. Supporting the ADMINISTRATOR in key activities in key activities related to requisitions, procurements, coordinating, accountability, coordinating documentation and filing of documents and maintaining the inventory
2. Coordinating the organization of key program events including Field study activities
3. Managing the front office desk including reception
4. counselling fellows on administrative issues and referring / linking them to other officers who can support them on technical matters
5. Handling documents – Receiving, storing, retrieving, dispatching, organizing documents and other correspondences of the unit
6. Provide Secretarial services to meetings of the Center Staff
7. Managing petty cash transactions
8. Assist in the preparation of regularly scheduled reports
9. Providing Support to the accounting and procurement functions
10. Assist in logistics preparations for workshops and field study trips
11. Any other responsibilities as assigned by the supervisor.

Minimum Academic Qualifications
• Bachelor of Science in Guidance and Counselling
• Bachelor of Arts in Arts (Records management)

Any of the following
• Research and Field work experience
• Experience in managing projects

Additional Training
• Any other additional training is an added advantage.

Key Skills
• Customer care
• Administrative skills
• Interpersonal skills
• Communication skills
• Computer skills

Other Qualities/Attributes
• Integrity
• Honest
• Self-respect
• Commitment
• Professionalism




Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
All candidates should apply with the following documents in a single submission
• Motivation letter
• CV, including two references
• Email your application to admin.rpc@mak.ac.ug and Copy to makerereuniversitypeacecenter@gmail.com 

Deadline: 19th July 2023

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