Summary
Date Posted: Friday, December 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview:
URC is seeking an experienced Administrative Assistant for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.

Responsibilities:
The Administrative Assistant will be responsible for managing the front office/reception of the organization, attending to security and general cleanness of office premises. She/he is expected to attend to all visitors and provide general information regarding the organization to the general public, clients, and customers.

Specific responsibilities include the following:
• Manage the front office/reception of the organization, attend to visitors, confirm their appointments and respond to inquiries providing complete and accurate project information.
• Make required phone calls, receiving incoming calls and route them to the appropriate persons in line with administrative guidelines
• Plan for the purchase, monitor the consumption and delivery of office consumables to the respective destinations in line with the operations and USAID guidelines
• Manage and document correspondence between project offices, the client and other partners and stakeholders.

Additional and other responsibilities may include, but are not limited to:
• Deliver official mail, messages, memos, and documents to respective destination and follow up the signing for or acknowledgment of deliveries by the recipient in line with administrative guidelines.
• Supervise the office assistants and custodian so as to maintain a clean working and safe environment for staff and visitors through giving constructive feedback and guidance in line with administrative guidelines.
• Receive and follow-up payments for office utilities essential for the day-to-day operations of the head office
• Establish and maintain a proper filing system for the Project File documents and maintain a proper filing system
• Maintain a diary for the boardroom for project staff, meetings, workshops and visitors
• Distribution of mail, and dispatch the outgoing mails
• Perform general clerical duties, to include but not limited to photocopying, scanning, faxing, filing and mailing, taking meeting minutes.
• Photocopy and scan where necessary the identified relevant articles to UHA from the Newspapers /internet and file the articles in accordance with the administrative guidelines.
• Perform any other duties that may be assigned by the supervisor from time to time
• Other tasks consistent with the nature of this position.
• As needed, attend, and represent the organization in various events, seminars, and functions.

Knowledge, Skills and Abilities
• Demonstrated ability to work in teams
• Ability to multi-task in a high-paced environment
• Excellent interpersonal and written communication skills, particularly as related to report development

Qualifications:
Required Experience and Qualifications:
• Secondary education required. Bachelor's degree in HR, Business Administration or a related field preferred.
• 3 years of experience working in a busy NGO or business environment with demonstrated Human Resources and Office Administration Management experience and high level of responsibility and integrity
• Proficiency with MS Office, with excellent MS Word and Excel skills
• Experience with USAID and donor projects is highly desirable

This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.
Only shortlisted candidates will be contacted. Unless otherwise directed we will retain your CV in our database for future opportunities.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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