Summary
Date Posted: Thursday, September 07 2023, Base Salary: Not Disclosed

JOB DETAILS:

Job Description:
• To take and manage calls and communication/correspondences.
• To assign prospective clients to company affiliated brokers.
• To ensure that the office is in proper operational condition.
• To safeguard company property allocated to the office.
• To process office rental invoices and submit the same to the Administration manager.
• To process utilities invoices and submit the same to the Administration manager.
• To ensure that the office is maintained at the highest standards of business etiquette.
• To ensure that the company affiliated brokers observe a strict code of ethics and professional conduct.
• To generate and submit to the Administration manager a weekly call log.
• To generate and submit to the Administration manager a weekly sales report.
• To obtain from prospective clients’ crucial information required for drafting a sales agreement.
• To confirm to the company management the specific broker through whom a specific sale has been made.
• To provide the company payment details of the broker through whom a sale has been made.
• To develop and maintain a broker register that includes the following information among others.
Name, Address & Contact details.
Bank or Payment details.

• Taking calls and directing them to the appropriate person.
• Advising clients with general information.
• Grow, coordinate, and maintain broker network.
• To develop and submit a weekly call log.
• To develop and submit weekly reports.
• To develop and submit weekly administrative sales reports.
• To ensure that the reception area as well as the layout of the office including desks, chairs and other functional assets are in proper order.
• Ensuring that the office is cleaned before 8.00am and maintained in similar state throughout the day.
• Ensuring that the kitchen and other office spaces are well stocked with office supplies.
• Ensuring that there’s always someone at the reception to receive calls and to receive guests.
• Ensuring that lunch is served on time.
• To provide support to the Administration manager and other staff in consultation with the Administration manager.
• To ensure that support staff such as drivers are confined to spaces not to interfere with the workflow & general outlook of the company.
• To deliver and collect documents as well as other resources as may be required by the company.
• To ensure efficient running of the office.
• To perform any other duties as may be required and or assigned.

Qualifications:
Education:
• Diploma or equivalent is required in related field

Experience:
• No experience is required.

Skills:
• Strong communication skills, both written and verbal.
• Proficiency in MS Office applications (Word, Excel, PowerPoint).
• Excellent organizational and time management abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• Customer-focused mindset with the ability to provide exceptional service.

Work Hours: 8

Experience in Months: 12

Level of Education: Professional Certificate

Job application procedure

If Eligible please send in your application details and CV to : recruitment@lafabsolution.com 

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