Summary
Date Posted: Sunday, September 04, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Salary Scale: M6.2
Responsible to: Dean of the Faculty
Ref. No. EXT AD/APP/16/08/02
No. of Posts: 01

PURPOSE OF THE JOB
• To provide administrative and secretarial services.

KEY FUNCTIONS
• Provide secretarial services to the Faculty Deans Office.
• Receive and attend to all incoming and outgoing mails in Faculty Deans Office.
• Receive and answer telephone calls in Faculty Deans Office.
• Maintain the filing system in the Faculty Deans Office.
• Supervise the cleaning and arrangement of the Faculty Deans Office.
• Procure stationery and office equipment for the Faculty Deans Office.
• Supervise support staff in the office of the Faculty Deans.
• Record and produce minutes of the divisional meetings.
• Manage the flow of email and phone calls as appropriate.
• Maintain efficient records management system, both electronic and manual.
• Ensure the Faculty Deans is appropriately prepared for meetings.
• Perform any other duties assigned by the supervisor.


PERSON SPECIFICATIONS
Qualifications
Honours Bachelor’s Degree in Secretarial Studies or Office Management from a recognized institution or an Honours Bachelor’s Degree plus a Diploma in Secretarial Studies / Office Management or UNEB Certificates Stages I, II & III

Skills and Experience
• Should have at least a three (3) years’ experience in handling secretarial duties.
• Demonstrated computer literacy skills.
• Ability to operate standard office equipment.
• Good interpersonal and communication skills.
• High level of integrity.

Competences
• Ability to handle clients in a courteous manner
• A team player with a good interpersonal manner
• Good communications skills
• Proficiency in using MS Office with a typing speed of at least 40 wpm.
• Time management.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Qualified candidates must submit Five Copies of each of the following: -
• Application letter
• A detailed up-to-date Curriculum Vitae (CV)
• Certified Copies of the relevant academic/professional transcripts and certificates
• Copy of a Valid National Identity Card
• Names and Addresses of three referees
• The physical address, telephone contact, and email address
• Any other relevant documentation to support the application

A hard copy of the application clearly indicating the position applied for and serial number on the top right corner of the envelope addressed and delivered to: -
The University Secretary
P. O. Box 837, Fort Portal Uganda
Fort-Portal Office Lake Saaka Campus, Block C, Room 03 OR Kampala Office, Block C,
Ntinda Complex Office No: GF-13, Ntinda-Kampala
Tel: +256 483 660 390

The deadline for receiving the application is by 5:00 p.m. on Friday 23rd September 2022.
Only shortlisted candidates will be contacted.



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