Summary
Date Posted: Friday, August 19, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview
Knowledge, Skills & Competences
• Very good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (MS Office).
• Very good written and oral knowledge of English.
• Knowledge of the Luo language is an added advantage
• Politeness and helpfulness in dealing with programme partners and colleagues.
• Very good understanding of financial aspects and accounting.

Responsibilities
The Administrative Specialist - Maternity Cover will be in charge of:
• Managing daily office operations
• Managing project office facilities
• Managing the organisation of events and meetings
• Liaising with partners in a service-oriented manner on behalf of the programme
• Ensures that financial and administrative regulations are complied with.
The Administrative Specialist- Maternity Cover performs the following tasks:
Specific Tasks
Administration
• Ensures proper management of assets and of the office premise
• Manages and organises events, meetings, and activities in close collaboration with the Heads of Components.
• Is responsible for filing according to GIZ/EU filing system and scanning of documents.
• Manages Office stationery and handles overall office management.
• Ensuring the security and safety of offices and ensuring that offices are properly locked every evening.
• Handling administrative issues with partners, security company, Landlord and other clients.
• Drawing of consultancy contracts and verifying accountabilities for different consultancies.
Finance
• Prepares financial documents (vouchers, receipts, invoices etc) to be delivered to the finance manager.
• Preparing and processing payments for suppliers and travel advances/claims
• Prepares internal controls and EU audits.
• Responsible for financial management such as: cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers in WINPACCS and remitting monthly reports
• Checks and calculates travels for local official trips.
• Following up receivables in conjunction with country office.
• Procurement of office supplies and consumables
• Submitting of monthly reports and payment of WHT.
Other Duties/Additional Tasks
• Performs other duties and tasks at the request of management.
• Undertakes further job training related to his/her position and duties, if required. Special training programs shall be identified and selected jointly with the team leader

Qualifications
• Bachelor’s Degree in Finance, Administration or any related field.
Details of experience
• At least 5 years of professional experience in a comparable position


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
All interested and qualified persons are encouraged to apply to the Head of Human Resources by email at vacancy@futureoptions.org . Applications and CVs should be in one document and a maximum of 5 pages only and sent electronically, quoting the reference GIZ – PRUDEV/AS-MC/0822049. Please include the name and contact of three references in the CVs, one official reference from your current workplace is a MUST. Please quote the position and reference number in the subject line. Applications should be received by 5.00 pm on 4th September 2022. Please note: This is a national position. Only the shortlisted candidates will be contacted

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