Summary
Date Posted: Friday, September 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
About the Administrative and Accounts Officer
The Administrative and Accounts Officer will be based at the main office in Jinja City. He/she will be responsible for all administrative roles within the organization as well as some tasks in support of the Accountant and Finance Manager. The individual will also report to the Learning Lead, and Director.

Administrative Duties and Responsibilities
• Managing the organization’s calendar, including scheduling appointments, and logistics for all events and meetings.
• Making arrangements for new staff and handling administrative requests and queries from management.
• Acting as the liaison within the organization as well as with external stakeholders, as needed.
• Overseeing the work of the support staff at the national office, and scheduling and coordinating staff meetings
• Providing any support needed in ensuring a conducive work environment at the head office which may call for supervising all repairs, maintenance and set up of the office premises, and overseeing general cleanliness and orderliness.
• Creating and maintaining proper filing and storage of documents, both electronic and physical, and managing office supplies.
• Drafting letters and other documents on behalf of the organization, as needed.
• Booking travel arrangements for management team
• Financial Duties and Responsibilities
• Ensuring that all monies received by Kimanya-Ngeyo are appropriately received and entered in the accounting system. The same applies for all disbursements.
• Carrying out all payroll functions Ensuring all disbursements are fully accounted for.
• Reviewing accounting transactions in the accounting system to ensure they are accurately captured.
• Taking on responsibilities of a bank agent on behalf of KN
• Assisting in the preparation of the PAYE, LST and NSSF returns, as required.
• Maintaining and reconciling petty cash.
• Participating in the preparation of year-end financial statements, audits, and quarterly reports, as needed.
• Providing other administrative and operational support, as required.

Experience & Qualifications
• Bachelor’s degree preferred and 2+ years of administrative assistance experience, or an equivalent combination of education and experience.
• Excellent communication skills both written and oral
• Experience in Microsoft Office (Word, Excel, PowerPoint) preferred
• Experience in MS Outlook preferred
• Extraordinary organizational skills with effective time management skills
• Ability to successfully accomplish multiple tasks simultaneously
• Excellent attention to detail and the ability to plan, organize, and prioritize multiple tasks, remaining flexible while adhering to strict deadlines.
• Flexible to work under pressure and respond to changing needs.
• Demonstrated initiative and self-motivation in handling all assigned tasks with minimal supervision.
• Strong team player


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Interested Applicants should provide a cover letter—outlining your interest and suitability for this position—as well as a CV (with references), to info@kimanya.org. 


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