Vacancy title:
Administrative and Logistics Officer

Jobs at:
Association for Aid and Relief (AAR Japan)

Deadline of this Job:
9th June 2017

Duty Station:
Kampala, Uganda

Job details:
Salary Range (Net): 1,050,000-1,275,000 UGX (depending on the experience and skill of a candidate)

About US:
Association for Aid and Relief (AAR Japan) was founded in 1979 by Yukika SOHMA, our first chairperson, with a mission to help refugees from Indochina, and as a civil organization without any political, religious, or ideological affiliations. It has since then grown into an international organization approved and registered by the United Nations. AAR Japan has five main pillars of activities; 1) emergency assistance, 2) assistance to persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4) action against infectious diseases and 5) public awareness raising about global issues in Japan. Since the beginning, AAR Japan has operated in over 60 countries. Currently we are active in 15 countries and areas, including 4 African countries namely Kenya, Zambia, Sudan and Uganda.

Key Duties and Responsibilities:
• The Administrative and Logistics Officer will provide support in the procurement of goods, logistics, and various kinds of administrative office works.
• Negotiate over the quality, price, and condition of the goods with suppliers.
• Make draft of various contracts either related to project or administration.
• Keep proper and correct records of all the office consumables and assets with Microsoft Excel.
• Supervise and provide guidance to external experts of transportation.
• Keenly check and enter data recorded in logbook and analyze the result
• Arrangement and control stock of project materials in warehouse or storeroom
• Provide support to the accounting and administrative work in Kampala, including picking up receipts or other documents, purchasing office supplies, photocopying or sending parcels.
• Keep proper records of attendance of staff members
• Keep and update HR related information such as contact list and ID cards
• Perform administrative duties such as filing, typing, copying, binding, scanning etc. and arranging for flight and accommodation for staff, and controlling petty cash for project
• Perform any other duties if requested by supervisors

Qualifications, Skills and Experience:
• The ideal candidate must hold a Bachelor’s degree or higher in a relevant field
• At least four years’ experience
• Previous exposure and experience in procurement and logistics
• Experience in administrative works
• Experience in working with aid organizations
• Ugandan citizen, residing in Uganda and able to station in Yumbe
• Ability to travel frequently to Kampala (AAR’s Kampala Office) at supervisors’ instructions
• Excellent PC literacy including word processing (MS Word) and spreadsheets (MS Excel)
• Strong motivation to be part of an aid organization
• Excellent at working as a part of the team, especially reporting to supervisor in a timely manner.
• Good time keeping
• Solid drafting/reporting skills
• Fluency in speaking and writing English
• Strong co-ordination and negotiation skills with stakeholders and problem solving skills
• Culturally sensitive and high level of diplomacy and tact.

Job application procedure
All suitably qualified and interested individuals should send following information to aar.uganda.hr@gmail.com

• Cover Letter: This should include your motivation to work for AAR Japan and how your experiences are relevant to this job and should NOT exceed one A4 page
• Curriculum Vitae (CV): Use following format (Other formats will NOT be considered) Download Form
• Three references including the most recent employer