Summary
Date Posted: Wednesday, July 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Infectious Diseases Research Collaboration (IDRC) seeks to hire a suitable candidate for the position of Administrative Assistant to be based in Mbarara. The Successful candidate will report to the Administrative and Logistics Officer.
Summary: The Administrative Assistant will support the site Administration department by attending to staff needs and performing tasks as delegated by the Administrative and Logistics
Officer.
Job description
• Organizing site meetings by sending out notifications, meeting agenda, taking minutes and following up on all administrative action points.
• Quickly responding to needs and requests through emails and phone calls.
• Support the Administrative and logistics officer in management of the transport function i.e. planning for journeys, ensure vehicles hired are in good condition and review of trip log books.
• Support in proper filing and storage of all records for audit purposes.
• Support in review of all documents for accuracy before processing e.g. ensure all petty cash requests have supporting documentation, are approved and are within budget before submission to Finance for payments.
• Participate in staff meetings.
• Support logistics office in petty cash procurements at the different supermarkets.
• Ability to drive a manual vehicle.

Qualifications and other desirables for the job:
• Diploma in Project Planning and Management, office management, Records
• Managements or any Business related field.
• Good communication skills.
• Good computer skills.
• Team work.
• Previous experience in similar work is an added advantage.
• Must have a valid driving license.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Submit your applications using this link: http://idrc-uganda.org/careers.html
Additional Important Comments:
• All applications must be submitted through the IDRC website on or before 5:00pm, Tuesday
• 19th July 2022.
• Submission of incomplete or inaccurate documents will render the applicant ineligible for consideration for the job opening.
• Applications cannot be amended following submission.
• Only shortlisted candidates will be contacted further

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