Summary
Date Posted: Tuesday, October 10 2023, Base Salary: Not Disclosed

JOB DETAILS:
Purpose of the Position:
The Administrative and Logistics Officer will be responsible for organizing and maintaining project files and records, keeping systems organized and implement all clerical and administrative duties under the project.

Duties and Responsibilities:
1) Responsible for safeguarding all CoCoDev assets and maintaining and updating asset register and submit quarterly asset list to the Finance and contracts officer including asset owner, condition of asset, any repairs or maintenance needs ensuring all assets are tagged accordingly
2) Maintain project records and assist in their movement, and develop control processes for efficient
3) management of records;
4) Organize meetings, workshops & training events, including production and distribution of necessary materials, taking and finalizing where required and ensuring clear and efficient filing of the same;
5) Responsible for end-month finalizations, bank reconciliations, withholding tax, work advances, cash reconciliations and maintaining bank ledgers.
6) Keep stock of office materials, equipment functionality, stationary, supplies, etc.;
7) Draft correspondences and other project documents, and perform data entry, recording, printing and filing duties;
8) Manage and request for petty cash replenishment to the finance office;
9) Prepare and raise requisitions and following up payments for office procurement for various supplies as needed.
10) Track and monitor all advances to ensure timely retirement
11) Reconcile bank, supplier and service statements on a monthly basis
12) Prepare monthly and quarterly reports and report variance for the NACORI grant
13) Help ensure administrative systems, processes and policies are in line with donor procedures.
14) Responsible for the timely and accurate transactions bookings in both Excel and Sun Systems.
15) Supervise the office assistant through regular performance evaluation, capacity development and support.
16) Timely filing of NSSF, WHT, LST and PAYE returns.
17) Performing any other relevant duties assigned by the Project Coordinator.

Educational Qualifications:
• A Bachelor’s Degree in Business Administration, Accounting, Commerce, Social Sciences, Development Studies, or Office Management
• Postgraduate qualification in administration is an added advantage

Relevant experience:
• Must have at least 3 years working experience in administration and logistics in a reputable organization or donor funded project.
• Must have relevant working experience with donor funded projects.
• Good knowledge of financial and administrative procedures of Donor funded project and Government of Uganda

Competencies:
The candidate should have the following competencies:
• Excellent communication skills both orally and written.
• Excellent interpersonal and leadership skills.
• Knowledge of MS office packages.
• Records / data management skills.
• Ability to prioritize and plan effectively.
• Ability to multitask and cope with pressure at work.
• Good Customer and interpersonal relations.
• Highest degree of Integrity and Honesty.
• Ability to work for long hours.
• Ability to meet targets/objectives within specified time frames




Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? Click here to apply

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