Summary
Date Posted: Thursday, October 05 2023, Base Salary: Not Disclosed

JOB DETAILS:
Key Responsibilities and Specific Activities
• Support the Manager Board Affairs in the management of all Board and Shareholder matters and secretarial services.
• Ensure that all Board packs and supporting documentation are formatted, printed, and filed in a timely manner.
• Assist with the effective distribution and collation of Board and Committee meeting packs to executive committee members.
• Assist with reviewing and formatting Board and Committee minutes and the action matrixes arising therefrom.
• Assist with following up with Management on the actions arising from all board and shareholder meetings and ensuring the actions are implemented.
• Assist in ensuring that any Board and committee decisions are properly recorded in the Board resolution tracker.
• Assist with ensuring the information to be disseminated to the Directors is correct and easily understandable format.
• Assist in confirming logistics for the Board and other Committees and arranging facilities among others.
• Assist the Manager Board Affairs in ensuring that the company and its subsidiaries adhere to corporate governance requirements.
• Ensure proper custody of the Company’s legal documents.
• Assist the Manager Board Affairs in responding to inquiries from the Board Chair and the Directors with respect to matters relating to governance and company secretarial work.
• Support the Manager Board Affairs in ensuring that the directors are aware of their duties, responsibilities, and powers.
• Continuously keep the Manager Board Affairs about any new developments in internationally accepted Corporate Governance practices.
• Support the Manager Board Affairs in the implementation of the Corporate Governance Code.
• Extract, prepare, and file Board and Shareholder resolutions and any such other company forms.
• Assist in the preparation of questionnaires and documentation for the Board evaluations.
• Identify relevant induction programmes for the Board and assist in their implementation.
• Initiate legal proceedings on behalf of UNACL and represent the company in the Courts of law/tribunals and arbitral proceedings.
• Prepare pleadings and other court documents and manage all court processes on behalf of UNACL.
• Prepares legal briefs and reports for management on court and arbitration matters and advises management on mitigation measures.
• Liaise with external counsel on any court case being handled by external counsel on behalf of the Company and keep the Head Legal/Company Secretary updated.
• Act as the committee secretary to the Contracts Committee and advise the Committee on all related Procurement and disposal laws and such other laws.
• Provide guidance on contract matters to Project Managers or other operational staff, including training to new Project Managers and other employees in contracting practices and procedures.
• Develop and implement procedures for contract management and administration in compliance with company policies.
• On behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.
• Draft, review, and negotiate contracts and/or agreements on behalf OF UNACL and ensure the achievement of the Company’s desired risk allocation position.
• Drive contract life cycle from drafting through completion of negotiation process and/or contract execution.
• Ensure that UNACL’s internal policies and procedures are appropriately implemented by UNACL and its Partners.
• Actively participate in defining and drafting legal, regulatory, and internal policies
• Liaise with other departments and stakeholders and develop, manage, and review company policies and manuals among others, and as appropriate
• Recommend changes to company policies and procedures in response to changes in regulations, laws, and best legal practices
• Provide reports on a regular basis and as requested to keep the Board and management informed of the operations and progress on compliance with good Corporate governance principles.
• Initiate policy development, draft, amend, and review policies that would enable the Board effectively to execute its oversight role. Assist with drafting any other policies in line with statutory and regulatory requirements.
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• Identify relevant training for the Board, prepare a training schedule, and maintain a log of all training completed.
• Follow up on decisions required from external regulators and advisers.
• Prepare legal opinions on any matter as may be required by UNACL and all its subsidiaries.
• Assist the Head Legal/Company Secretary in the preparation of Memos, correspondences, and processing of Board sitting allowances and other payments.
• Assist the Head Legal/Company Secretary in ensuring compliance with local statutory and regulatory requirements as contained in the Companies Act.
• Assist the Head Legal/Company Secretary in ensuring the Company is compliant with existing Board directives, policies, and procedures.
• Assist with the maintenance of statutory records and registers.
• Support and participate in initiatives and processes to create awareness across the UNACL business on legal, regulatory, and internal policy compliance requirements
• Assist with the preparation of Annual reports and statutory returns applicable within the function.
• Assist the Head Legal/Company Secretary in monitoring and mitigating the governance risks as set out in the Company’s risk management framework.
• Develop & mentor staff and provide input into their training and development.
• Lead and coach through example and build the appropriate culture and values.
• Manage the performance of staff under his/her unit and foster staff capacity building and career development.

Academic Qualifications
• A bachelor’s degree in Law (LLB) and possession of a valid practicing certificate.
• Possession of Postgraduate Diploma in Legal Practice
• A master’s or qualification in Aviation law or Corporate/Commercial Law/Management
• ICSA qualified.

Knowledge and Experience
• Enrolled advocate with a valid practising license
• At least 8 (eight) years’ experience in a busy corporate entity of high repute.
• Demonstrated experience in dealing with Board matters and in providing advisory services in a large corporate entity
• Minute taking experience.
• Experience in dealing with complex transactions in a large corporate entity.
• Demonstrated experience in dealing with regulatory, legal and contractual compliance aspects of complex transactions in a large corporate entity.
• Excellent analytical, research and drafting skills.
• Excellent judgment and ability to anticipate legal issues or risks.
• High level of integrity, proven track record of outstanding performance, and ability to work under pressure as part of a team.
• Strong interpersonal skills
• Excellent oral and written communication skills


Work Hours: 8

Experience in Months: 96

Level of Education: Bachelor Degree

Job application procedure

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