Vacancy title:
Assistant Principal Pension Officer

Jobs at:
Makerere University Retirement Benefits Scheme (MURBS)

Deadline of this Job:
04:00pm on 17th April 2018

Duty Station:
Kampala, Uganda

JOB DETAILS:
About MURBS
Makerere University Retirement Benefits Scheme {MURBS) is a scheme for Makerere University staff, MURBS was established under irrevocable trust with effect from 1st April 2009 and is licensed by the Uganda Retirement Benefits Regulatory Authority. The Scheme was set up by Makerere University for the purpose of providing retirement benefits to employees of Makerere University upon retirement from the University. MURBS is governed by a Board of Trustees, which is the Schemes supreme governing body. The relationship between the University and the Board of Trustees is enshrined under the Trust Deed and Scheme Rules (as amended 17 April 2015), MURBS is committed to hiring and retaining qualified and competent staff that have actual and future potential to effectively and efficiently perform their duties and responsibilities in accordance with MURBS’s vision, mission and strategic objectives.

Job Title: Assistant Principal Pension Officer (General Administration)
Rank: Senior Pension Officer
MURBS Salary Grade: 2
Number of Posts: 1
Vacancy Notice: 030318-1
Reports to: Principal Pension Officer
Duty Station: Scheme Office at Makerere University, Kampala

Job Summary
To provide high level administrative support to the Principal Pension Officer in all matters pertaining to the general administration of the Scheme
Main Duties and Responsibilities
Meetings and Reports

• Prepare meeting documentation in the correct formats and arrange meeting/event locations as well as all other materials needed there at
  
• Take Minutes at Trustee meetings and staff/management meetings and submit standard drafts to the PPO in a timely manner
  
• Assist in tracking and implementing Board Resolutions
  Documentation and Compliance
• Prepare standard Scheme reports as required 
• Prepare standard draft reports to the University Council every Quarter
  
• Prepare reports on the MURBS Strategic Plan for review every Quarter
  
• Review Service Provider Reports and documentation received by the Scheme and provide summaries to the Principal Pension Officer X
  
• Draft correspondences and other documents as and when required
  
• Assist in monitoring compliance of the Scheme with statutory and regulatory requirements as well as compliance with all the requirements of the Trust Deed and Scheme Rules, policies and other relevant statutes
  
• Participate in the initial drafting of service provider agreements! Contracts
  
• Participants in drafting of policies and standards operating procedures for the scheme

COMMUNICATION

• Communication to trustees and other parties as directed from time to time 
• Assist in tracking and responding to member queries as directed
  
• Design and operate the Public Relations programme
  
• Handle publicity and advertising issues as per the MURBS Communication Policy
  
• Coordinate the compilation, design and printing of the Schemes annual reports and branded materials
  
• keep the scheme's website up-to-update

RECORDS MANAGEMENT

• Maintain appropriate scheme records, both in electronical and hard copy formats
  
• Establish and maintain databases as directed from time to time
  Planning
• Develop the MURBS Financial Year Calendar 
  
• Plan for annual member trainings and MURBS Ambassadors activities
  
• Process the timely renewal of Trustees licenses and the Schemes subscriptions to affiliated professional institutions, both local and foreign and international agencies

Operation

• Prepare/process Scheme expenses
  
• Ensure appropriate disbursement of all funds advanced for Scheme activities and provide accurate accountability to the PPO at all times
  
• Arrange tickets and other foreign travel requirements for staff
  
• Coordinate repairs and maintenance to general office equipment and preventive maintenance of IT equipment 
• Arrange for special procurements and participate in designing of the Terms of reference or RFPs
  
• Recommend and keep track of all the insurance policies for staff, vehicles and equipment
  
• Arrange for the disposal of the Schemes boarded oft assets
  
• Monitor stocks of supplies and advise the Principal Pension Officer accordingly

7 Supervision

• Coordinate and supervise activities of the contracted service providers
  
• Maintain an up-to date leave roster of all staff at the Scheme at any one time
  
• Supervise the delivery of documents to Trustees, service providers, the University, URBRA, Members, and other stakeholders
  
• Supervise MURBS staff as delegated 
  
• Supervise the provision of Front Desk Officer Services

8) Perform any other duties as assigned from time to time

General Qualification Requirements
Experience and Training
Should have at least three (3) years’ experience in the area of general administration at a senior management level. Knowledge of pension administration will be an added advantage.

Education
A good University degree from a reputable, recognized institution of higher learning. Should possess post-graduate qualifications or a professional qualification such as ICSA.
Core Competencies
Knowledge of the principles and practices of general administration and or public relations. Should have excellent organizational, communication and listening skills, and should demonstrate leadership, tact and problem solving abilities.
Job application procedure
Submit your application letter, signed curriculum vitae (with names and address of at least two referees), and copies of relevant academic/professional certificates to the Principal Pension Officer at the following address

Makerere University Retirement Benefits Scheme
P. O. Box 7827, Kampala
Lincoln Flats B4, Makerere University
Inquiries: Send an email to info@murbs.mak.ac.ug 

Deadline; 04:00pm on 17th April 2018

Only shortlisted candidates shall be contacted.