Vacancy title:
Assistant Records Officer

[Type: FULL_TIME, Industry: Public Administration, and Government, Category: Management]

Jobs at:
Kaberamaido District Local Government

Deadline of this Job:
Friday, May 23 2025

Duty Station:
Kaberamaido | Kaberamaido | Uganda

Summary
Date Posted: Friday, April 25 2025, Base Salary: Not Disclosed

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Learn more about Kaberamaido District Local Government
Kaberamaido District Local Government jobs in Uganda

JOB DETAILS:

• Reference Number: DSC/KBD/158/1/13/EAT/2025
• Department: Kaberamaido Town Council (TC)
• Scale: U5
• No. of Vacancies: 01
• Remarks: Replacement

Role Overview:
The Assistant Records Officer manages records and information systems in Kaberamaido Town Council, ensuring efficient storage, retrieval, and security of documents.

Key Responsibilities:

• Receive, register, and classify incoming and outgoing correspondence.
• File and retrieve records as needed, ensuring proper organization and accessibility.
• Maintain an up-to-date records management system, both physical and digital.
• Ensure the security and confidentiality of sensitive records.
• Assist in the digitization of records and implementation of electronic records systems.
• Support audits by providing access to records as required.
• Train staff on proper records management practices.

Qualifications and Experience:

• A Diploma in Records and Archives Management, Library and Information Science, or a related field from a recognized institution.
• At least 3 years of experience in records management in a public or private organization.
• Proficiency in records management software and Microsoft Office applications.

Competencies:

• Records and information management.
• Attention to detail and organization.
• Confidentiality and data security.
• Communication and training skills.

Work Hours: 8

Experience in Months: 36

Level of Education: postgraduate degree

Job application procedure

Kaberamaido District Local Government

External Job Advert 1/2025

Applications are invited from suitably qualified Ugandans to fill the following vacancies which exist in Kaberamaido District Local Government. Applicants should forward their applications in triplicate on ESC Form 3 (for applicants in the teaching service) or PSC Form 3 (Revised 2008) for the rest of applicants and addressed to:

The Secretary, District Service Commission, Kaberamaido District Local Government, P.O Box 54, Kaberamaido.

The closing date for receiving applications is Friday, 23/05/2025 at 5:00pm.

The application forms are obtainable from:

• Public Service Commission offices located at Farmers House, Parliament Avenue, Kampala
• Any District Service Commission offices countrywide

The applications should bear the title of the post applied for and the Reference Number.

Applicants should attach:

• 3 sets of certified photocopies of their academic certificates
• Transcripts and other professional documents relevant to the post
• Three recent passport size photographs (each attached to each form)

Applicants already in Government Service should route their applications through their Heads of Department who should be informed of the closing date to avoid inconveniences.

IMPORTANT NOTICES:

1. Kaberamaido District Local Government is an Equal Opportunity Employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process.
2. Giving or promising to offer anything to influence the recruitment process is illegal and persons found involved in this act shall be dealt with in accordance with the relevant laws of Uganda.
3. Any form of canvassing or lobbying for any favor will lead to automatic disqualification.
4. Only applicants who will fully comply with the requirements of this advert shall be shortlisted.

Secretary,
District Service Commission,
Kaberamaido District.

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