Summary
Date Posted: Thursday, May 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

This position is located in the office of the Director of the United Nations Regional Service

Responsibilities
Under the direct supervision of the Director, the Associate Administrative Officer will perform the following functions:

HUMAN RESOURCES MANAGEMENT:
• Undertakes actions related to the administration of the unit's human resource activities under the guidance of the supervisor, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Assists in providing information on the unit's staffing needs for inclusion in RSCE's staffing table.

BUDGET AND FINANCE:
• Assists in developing the unit's work program and budget; analyses input and formulates resource allocations by work program, or business processes.
• Monitors budget/work program with respect to budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit.

OVERALL SUPPORT TO MANAGEMENT:
• Provides direct and executive support to the RSCE Front Office by ensuring that the
• Director has all the information required to take decisions and carry out their responsibilities.
•Provides substantive and technical input to the work of the RSCE Steering Committee and supports the reporting process to stakeholders.
• Assists in drafting SOPs and guidelines on various issues related to RSCE internal functioning.

SUPPORT TO CLIENT – SERVICE CENTRE RELATIONSHIP:
• Supports the relationship of the Service Centre with its client missions through efforts such as the review of the RSCE Service level Agreement based on implementation of UMOJA extensions and other administrative tools, as well as the related changes to the division of roles between UNHQ, RSCE and Client Missions.
• Coordinates support to complex inquiries raised by the RSCE Client Missions in order to facilitate their timely resolution.

GENERAL ADMINISTRATION:
• Updates and maintains key information for the RSCE to support the work of the RSCE management.
• Coordinates the logistical and administrative support for the sessions of the Steering Committee and other Official visits to the RSCE.
• Assists in supervision of support staff as required.
• Assists in coordinating the operational travel programme, monitoring of accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems.
•Performs other related administrative duties as required.

Education
• Advanced university degree (master's degree or equivalent) in Business Administration, Management, Economics, Public Administration, or related field is required. A first level university degree with a combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job Specific Qualifications
Work Experience
• A minimum of two (2) years of progressively responsible experience in Project / Programme Management, development or related area with a Master's degree or equivalent, or 4 years of work experience in relevant area with a first university degree (bachelor's degree) is required.

Languages
• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of French language is desirable.

Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

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