Summary
Date Posted: Friday, June 16 2023, Base Salary: Not Disclosed

JOB DETAILS:
JOB PURPOSE
ARE YOU UP TO THE CHALLENGE?

We are seeking a qualified individual for the position of Business Support Assistant (Travel & Protocol) G5 to be based in Kampala. Selected candidates will be employed on Fixed Term Contract.

KEY ACCOUNTABILITIES (not all-inclusive)
1. Support management of existing resources in the areas of travel, protocol and events management and assist in the identification of new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services rendered to stakeholders.
2. Serve as a focal point for Travel, Protocol, and Events internal inquiries to support the provision of efficient and effective resolution of daily challenges.
3. Ensure that travel-related services are rendered in compliance with the corporate administration policy and guidance.
4. Facilitate to monitor and track the protocol-related matters, such as resident work permits, diplomatic Identity cards, visa requests, motor vehicle registration and deregistration, customs clearance for imports through processing of tax exemptions.
5. Coordination and communication with Ministries, Embassies and Government departments with knowledge of import-export rules and custom clearance regulations.
6. Processing of travel authorizations and review of created trip documents in WeTRavel module in align with corporate travel guidelines and SOPs.
7. Liaise with travel agents to schedule the most direct and affordable flights for staff members travelling within and outside of the country.
8. Collect and process information including dissemination to support the production of standard documents and regular reporting on Travel and Protocol to enable decision making and the effective management of resources.

LEADERSHIP FRAMEWORK
• Leads by Example with Integrity
• Upholds WFP values, principles, and standards:
• Demonstrates and encourages others to uphold the WFP values, principles and standards Respects others and values diversity:
• Values diversity using respectful and inclusive language, and encourages others to do the same Stays focused and calm under pressure:

• Stays focused and calm when under pressure and encourages others to do the same
• Demonstrates humility and a willingness to learn: \
• Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
• Drives Results and Delivers on Commitments
• Delivers results for maximum impact:
• Holds self and/or others accountable for the delivery of results Delegates appropriately:
• Delivers results against delegated tasks and seeks guidance and support where needed Adapts readily to change:
• Responds readily to change adjusting work as needed
• Fosters Inclusive and Collaborative Teamwork
• Is inclusive and collaborative: Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues
• Gives timely and constructive feedback:
• Supports development for others by giving timely and constructive feedback
• Builds and shares new perspectives:
• Listens attentively to others to capture, learn, build and share new perspectives
• Applies Strategic Thinking
• Communicates and fulfils WFP’s vision:
• Fulfils WFP’s vision and is able to explain how their objectives support the vision

STANDARD MINIMUM QUALIFICATIONS
• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:
• Knowledge of specialised common business practices and methods, gained through relevant technical training and experience.
• Ability to develop and maintain relationships with a range of individuals in order to provide a high quality support service.
• Ability to carry out basic data analysis and independently rectify problems requiring attention.
• Ability to monitor and record financial transactions.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to maintain confidentiality.
• Language: General Service (Headquarters): Fluency (level C) in English language.

DEADLINE FOR APPLICATIONS
Friday 30th June 2023


Work Hours: 8

Experience in Months: 24

Level of Education: High School

Job application procedure
Interested and Qualified, Click here to Apply 

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