Summary
Date Posted: Thursday, June 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Procurement
KAMPALA-COURSE VIEW TWRS(UGA)
Uganda

Job Description
Procurement and contract activities
a) Execution of purchasing operations (under the responsibility of his/her team leader) by performing the following activities:
• Handle the reception of purchase requisitions
• Receive and analyze PRs coming from Métier Partners via the Team Leader
• Confirm the S.O.W. in duet with Métier Partners
• Propose the bidder lists according to the nature of the requests
• Group requisitions to reduce process costs, compile tender packages and organize call for tender / request for quotation
• Answer to tenderers’ requests for clarification
• Study, compare and evaluate offers in order to have the most economical and contractual advantageous conditions
• Organize and lead negotiations with suppliers associated with award and performance of POs
• Issue RTAs in Duet with Métier Partners
• Establish corresponding contractual documents: purchase orders
• Ensure the selected supplier has signed our CGP and CGES and is registered.
• Ensure the follow-up of purchase orders until complete reception and payment
• Ensure rapid and correct validation of PO’s
• Ensure reception of acknowledgement of receipt for PO’s from suppliers
• Ensure Suppliers’ deliveries on time
• Follow-up of goods receipt until affiliate’s central warehouse.
• Negotiate and solve all changes leading to amendment from Métier Partners or suppliers/contractors
• Clarify discrepancies between material received and orders, if any with suppliers
• Input all purchase data in SALSA or any other defined Company Enterprise Resource Tools
• Services
• contribute to the validation of the Contracting Strategies through:
• Review scope of work developed by Duet counterpart for completeness and ensure alignment of the same with proposed contracting strategies.
• Schedule reviews of Contracts Committee presentations with Duet counterpart and relevant stakeholders prior to submission to Contracts Committee Meetings.
• Conduct prequalification exercises for bidders’ lists
• Define target prices including benchmarking
• Develop Tender evaluation plans including Contractual and Commercial criteria and support Duet counterpart / Metier Partner to develop a fit-for- purpose Technical criteria.
• Preparation and Issue of Call for Tender (CFT) and Prequalification packages.
• Prepare and issue the dossiers of;
• Requests for Information
• Requests for Proposals
• Prequalification
• Call for Tender (Invitations to Bid)
• In addition to the above, the Job Holder shall.
• Verify the alignment with H3SE clauses, company rules, procedures, instructions and applicable legislation prior to the issuance of tender packages.
• Ensure the right contractual and commercial terms & conditions are included.
• Use affiliate standard contracts or head office templates as starting templates during the drafting/ customisation of contracts as applicable.
• Review and negotiate contractual qualifications throughout the contracting process.
• Conduct the detailed commercial bid analysis and negotiation to achieve the best value for money.
• Prepare and issue Recommendations to Award, jointly with Duet counterpart to Contracts Committee.
• Follow up and ensure all formal contract documentation is signed and closed out to completion, following approval from the Contracts Committee, the relevant authorities and partners.
• Ensure all tender and contract documentation is stored and/or uploaded in the applicable contracts and procurement storage tools and locations as per applicable procedure(s) i.e, SALSA, AGORA, W Drive
• Conduct contracts handover process following conclusion of contract award and signature, to the contract holder in the Métier Partner.
• Address, coordinate, and process claims with the juridical, insurance, financial and contracting entities, as applicable.
• Contract’s administration: this shall include but not limited to;
• Monitor contracts status
• Administer contract variations/ changes/ amendments/ terminations/suspensions/ supplier communications
• Conduct supplier performance reviews jointly with the contract holder
• Conduct contract close out processes
• Stock
• Receive and analyze PRs coming from Métier Partners via the Team Leader
• Clarify discrepancies between material received and orders, if any with suppliers
• Input all purchase data in SALSA
• Create and maintain the materials master data for all operational requirements and ensure integrity of information entered in SALSA by controlling descriptions and modifications
• Create the PR for stock items
• Create all purchase order related to stock items
• Ensure consistency between SALSA and physical stock by reporting Physical Inventories and participating in annual materials counts
• Supervise and Co-ordinate material requirements planning, requisition of materials and materials management strategies within the duet organization in liaison Métier Partners, including Purchase Order reception follow-up and reminders to the Procurement team when required
• Manage inspection and repair process for company owned material
• Contribute to the performance and communication of materials analysis and reporting for Operation and Finance divisions in order to determine optimal level and ensure appropriate level of materials is maintained to meet Métier Partners’ needs (including materials held at all vendors)
• The job holder ensures the Compliance:
• Ensure compliance of the purchasing process with all applicable internal Company’s rules (including OPS/CA guide to conduct) and regulatory requirements (JV rules, Country laws...)
• Give special attention to safety material to ensure all safety requirements such as testing, certifications, identifications, etc. are fully complied as per company requirements and local government regulations
• Ensure the application of Total and/or affiliate General Terms and Conditions for purchase of equipment and services
• Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc, are filed in line with the applicable procedure

Candidate profile
• A Bachelor’s degree in procurement, Business, Engineering, or related field Procurement professional qualification (CIPS) added advantage.
• Minimum 4 - 5 professional experience in the oil and gas industry (Minimum 1-2 years as Graduate Buyer or 1 year in purchasing of goods and/or services in the petroleum industry)
• In-depth understanding of procurement processes
• Excellent numerical & analytical skills
• Good communication skills

Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
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