Summary
Date Posted: Wednesday, April 26 2023, Base Salary: Not Disclosed

JOB DETAILS:

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Annual Salary and Benefits – As per the National Salary Scale
Internal Job Grade – E1
Contract type – Fixed term- National
Reporting to – Media and Communications Coordinator
Staff reporting directly to this post
–
Key relationships/interactions –
Location – Internal- Working with program/project teams, supply and logistics team, business support team,partners and the confederation teams
External– Engaging with stakeholders, including the media, social media influencers and consultants

Kampala with regular field travels
Shaping a stronger Oxfam for people living in poverty.

Department Purpose
Work with the Oxfam team to deliver robust and effective media and communication strategies that will increase Oxfam’s visibility among internal and external audiences.
Team Purpose
• Contribute to the effective delivery of the Country Strategic Framework
• Use innovative and collaborative approaches to amplify the voices of the people, Oxfam works for and with
• To jointly find innovative and creative ways to tell the Oxfam and partner stories and the change they are creating.
• To strengthen staff, partners and young people’s capacities to use different media and communications formats to influence change.

Job Purpose
The Communications Assistant will provide communications program support and communications administrative support in line with media and communications.

Job Responsibilities
Technical
• Compile and share a visually compelling monthly newsletter
• Ensure timely update of the global shared digital assest like inuru
• Work with programme/project teams to manage a dissemination plan for printed materials including reports
• Provide support to external events with branding, photography and story gathering.
• Support the development of communications products and materials including IEC materials, publications, etc.
• Support the implementation of communication activities and tools such as: Press releases, Press conferences, Press activities at events and Press requests.
• Support in field monitoring and documentation visists
• Support in rolling out digital campaigns and the implementation of digital strategies including online engagement strategies
• Produce compelling materials for online and social media use and improve Oxfam’s engagement with wider online audiences through effective management and monitoring of Oxfam’s social media channels.
• Develop and maintain a supporter database which will also be translated into communication mailing lists for the newsletter
• Writing and reviewing stories
• Support in maintaining and keeping the media lists and databases updated.
• Make timely uploads to the website
• Organise digital storage platforms ensuring proper storage of consent forms, photo captioning and project descriptions
• Work closely with the logistics and procurement teams to follow through with vendors including liaising with printers and other suppliers to ensure timely and quality production of different communications materials and checking samples for consistency
• Support in creating understanding and adherence to Oxfam communications and branding guidelines by staff, partners, and service providers
• Suppport the roll out and implementation of the communications strategy
• Other
• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women’s rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Job Requirements
Essential
Education:
• Degree in Mass Communications, Journalism and Media, Public Relations, Digital Media and Strategic Communications or any other related field.

Experience:
• Atleast 1 year proven experience as a Communications Assistant, or similar role
• Experience working closely with the media
• Strong brand management experience
• Experience working across teams to establish digital needs and co- designing digital products
• Experience in sourcing, coordinating and publishing website content

Desirable
• Good verbal and written communication skills with knowledge of both internal and external communications environments.
• Ability to research, establish and maintain relationships with journalists/members/public officials.
• Strong attention to detail.
• Commitment to staying abreast of communications and storytelling trends within the nonprofit
• industry and applying best practices and new ideas to our communications work
• Good understanding of print and production processes etc
• Ability to travel to Oxfam’s program locations to gather stories,
• Potential and flexibility of attitude to learn and take on new tasks.
• Key Attributes:
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:
• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Key Behavioral Competencies
(based on Oxfam’s Leadership Model)
Competencies Description
• Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
• Humility We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
• Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
• Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
• Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
• Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
• Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Enabling
o We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.



Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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