Summary
Date Posted: Friday, September 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job summary
This Position will ensure that effective controls are in place and functioning that safeguard the use of all program resources, financial, material and human resources and will validate and review program activity implementation and will help improve and strengthen overall financial, operational and human resource management

Responsibilities and duties
• Develop and operationalize compliance assessment tools and facilitate the implementation across all p activities and the field offices.
• Conduct project reviews, and compliance checks and present reports to the Executive Director
• Follow up on the resolutions of any identified compliance deficiencies and audit recommendations
• Monitor non-compliance and escalate any issue to ROM management where non-compliance is not addressed.
• Review, report, and advise on the degree of compliance exercised in regard to ROM & donor rules, regulations and policies.
• Plan and coordinate compliance reviews at ROM and ensure compliance with the Donor and ROM laid down policies and procedures by establishing a compliance management work plan and work with line managers to effect it.
• Share updates with management on related applicable policies, procedures, rules, and regulations to ensure compliance in the course of implementing activities
• Develop an effective compliance and training program, including appropriate introductory training for new employees as well as ongoing training for all employees and managers
• Stay abreast of donor policies, procedures, rules and regulations, Uganda legal requirements, and inform ROM management of significant changes.
• Review accounting records for adequacy of documentation, safekeeping and ease of availability; and conduct periodic visits to Project’s field offices to review accounting records and systems and make appropriate recommendations.
• Review the adequacy of and provide recommendations on internal control systems in regard to procurement; management of supplies and equipment; fixed assets; fleet management; supply stores records; taxes (compliance with Uganda law and timeliness of payment); advances; cash and bank controls; information technology; participant training; human resources; travel and advances.
• Design and implement an appropriate monitoring tool and schedule to verify the accuracy and validity of planned payees and training participants.
• Prepare concise reports detailing findings, risks and recommendations for all internal audits carried out.
• Ensure that recommendations from the internal audit report are implemented in good time and if necessary, organize training to fill any gaps.
• Facilitate and coordinate with annual external audit and follow-up on audit recommendations.
• Organize and conduct regular internal orientations to staff on policies e.g., fraud policy, whistle-blower policy, conflict of interest and Donor rules and regulations as well as any policy changes/updates
• Coordinate both internal and external audits with either Finance or Programs/Operations to ensure timely responses to requests and update management on issues raised by auditors during the audit.
• Do timely office lead fraud and suspected fraud investigation in collaboration with all relevant stakeholders and submit report to management with recommendations for action.

Qualifications, Skills and Experience
• The ideal applicant must hold an advanced university degree in the area of finance, science, audit, accounting or any related field is preferred.
• A Bachelor’s degree in the area of finance, science, audit, accounting or any related field.
• Familiarity with USAID regulations and policies, Government of Uganda tax and employment laws;
• Exceptional analytical, investigative, and organizational skills.
• Excellent interpersonal and communication skills.
• Able to prepare effective presentations and reports;
• Proven ability to work collaboratively with a diverse team of professionals;
• Excellent written and oral communication skills;
• Proficient in MS Office Suite applications, especially Excel and Word.
• At least five years of progressively responsible experience in projects in areas of financial compliance, audit, internal audit, accounting.
• Strong communication and interpersonal skills is preferable.
• Good knowledge of donor organizations and experience in working with Public Institutions would be an asset.


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure

Send a cover letter and CV/resume with 3 professional referees in PDF as one document. Both Cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: jobs@reachoutmbuya.org  not later than Friday, 29th September 2023 at 5.00 PM (EAT). with the position applied for as the Email Subject. No need to attach other documents at this level.

Note:
ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
Any Form of lobbying or canvassing will lead to automatic disqualification.
Only shortlisted Candidates will be contacted for interviews.
Applications beyond the deadline will not be considered.
ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.


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