Summary
Date Posted: Saturday, July 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview
SeaOwl Energy Services is part of the SeaOwl Group, an international service provider specialised in a wide range of Recruitment, Manpower Contracting & Management, Asset Management, Training, Professional Services and Integrated Services for the Construction, Energy, Extractives, Logistics, Mining and Manufacturing sectors.
On behalf of our Client in the Extractives sector, we are looking for competent individuals to fill the following position:
Reports to: Construction Manager South
Division: Upstream Project
Location: Site
Activities
Administrative
• Provide an efficient and confidential Administrative service to team members including the typing and dispatch of letters, reports, minutes, faxes, memos and overhead materials in an accurate and timely manner
• Scanning and creation of property boxes for all incoming correspondence
• Carry out photocopying/scanning as required
• Distribution and logging of incoming Project documentation, including letters, procedures, drawings etc. (using PRODOM)
• Generate, update and maintain records, reports and databases as appropriate
• Arrange meetings, including booking of conference rooms, equipment and coordinating catering requirements
• Maintain up to date knowledge of project team personnel movements and rota in conjunction with Logistics Team
• Provide first point of contact internally for off-site visitors to the project
• Assist in the weekly collation of approved timesheets for contractors and ensure that these are passed to Cost control Team
• Operate filing systems to ensure that all paperwork is properly maintained
• Arrange (via Kampala office) timely ordering/receipt of required standard office goods/stationery
• Coordinate IS requests
• Complete mobilization paperwork for ad hoc visitors and vendors where required
• Logistics
• Liaise with the Travel Coordinator to ensure timely booking of travel and accommodation requirements
• Liaise with Accommodation Camp Operations over daily accommodation issues and bedspace allocation
• Liaise with and be the focal point between key subcontractors and the accommodation camp to ensure accommodation requirements are booked and communicated appropriately
• Arrange collections and drop-offs at key sites and liaise with mini-bus drivers
• Release morning “Planned POB” by 09.00 hrs. Daily (working week) providing expected movements and POB status
• Release afternoon “Actual POB” by 16.00 hrs. daily (working week) providing final figures following flight/vehicle/other movements
• Maintain up to date knowledge of project team personnel movements and rotations in conjunction with Logistics Team
• PPE
• Maintain low levels of PPE for site visitors and liaise with Operations when additional items are required in case of visitor numbers/sizes are not available. Conduct monthly stock checks and maintain accurate records
• Submit individual requests for replacements
• Maintain oversight of PPE Lockers and allocate accordingly when appropriate
• Regularly visit PPE Locker Room to ensure it is in a clean and tidy condition. Report failings accordingly

Office Logistics
• Maintain suitable provisions of stationery and printer consumables. Submit stationery requests.
• Maintain tidiness of workplace environment plus Printer/stationery Room QUALIFICATIONS AND Required Experience

Qualification:
• HND or equivalent professional experience in an administrative role.

Experience:
• Numeracy skills, high level of accuracy and attention to detail
• Ideally possess a minimum of 5 years administrative experience, preferably within a similar site environment
• Strong written, oral communication and interpersonal skills are required along with a practical common-sense approach
• Good prioritization, time management and organization skills, including when exposed to high operational pressure
• Strong keyboard/typing skills are essential, and the post holder is required to have competency in most standard office computer applications.
• Must be able to work on their own initiative and proactively interact with teams to obtain information.
• Must be able to react quickly and decisively to constantly changing demands and circumstances

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested applicants who meet the criteria as outlined above are encouraged to send a detailed CV ONLY by email to:
Via email: career.ea@seaowlgroup.com 
Subject of your email should be the position you are applying for
Do not hesitate to contact us, if you have any questions or need any clarifications
Tel. & WhatsApp: +256 (0) 761 441 554


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