Summary
Date Posted: Wednesday, November 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

ACTIVITIES
The job holder is responsible for:
The Job holder supports the supply chain function by liaising with assigned Métier Partners on a day-to-day basis (as guided by the C&P policies, procedures and SOX) by executing the following tasks;
Purchase Requisition Creation and follow up:
• Create all PRs for stock consumption, materials or services
• Create stock reservations
• Ensure the PRs are approved by the cost and Métier Partner in a timely manner
• Follow-up the progress of the PRs until they are transformed into POs and issued to suppliers
• Follow-up the progress of the POs until the products and or services are received and invoiced
• Follow-up of the assigned Métier Partner Procurement Log.
• Ensure regular UNISOL quality controls to limit “fake” backlog and organize associated cleaning operations

Purchase Order type ZSV & ZTP Creation and follow up:
• Review scope of work developed by metier counterpart for completeness
• Follow-up ZSV-ZTP strategy validation from Supply Chain Planner and Methods Team Lead
• Define target pricing including benchmarking and reference to frame agreements in place
• Define potential suppliers and by way of priority seek to ensure a competitive process
• Manage the Request for Proposal and evaluation process
• Prepare Recommendation to Award and follow up it’s validation.
• Issue the PO and ensure they are properly placed in SAP


Create Call-Off Contracts (Contract Consumption documents) in SAP:
• Collect required information from the Métier Contract administrators in order to issue the Call off in time.
• Liaise with Cost Controllers to ensure Call Off Contracts are scheduled in accordance with the Metier work plan
• Ensure that the Call off matches the contract remuneration schemes and pro-forma invoices approved by the Métier Partner contract administrators.
• Ensure the Completion Certificates are fully executed by the Métier Partner contract administrators at the end of a contract.
• Create Call Off Contracts in SAP from relevant and valid services agreements.
• Follow up and ensure clearance of pending invoices in relation with the accounting department

Participation in the Monthly Triplet (C&P, Finance & Technical Metier) Meetings:
• Perform the role of secretary in the Triplet Meetings including taking the Minutes of Meeting
• Prepare all relevant documents for the triplet meeting including list of Active Contracts, Open POs, Open PRS, Metier Procurement Plan items, Due Diligence Tracker etc as guided by the C&P Triplet lead.
• Pick up for actioning especially upcoming workload for the Metier including creating respective PRs and Call off Contracts.


Participation in Contractors’ Service Quality Meetings (SQM):
• Liaise with Buyers/Contracts Engineers and Metiers to ensure SQMs for contractors
• in assigned Metiers are conducted regularly (especially for the strategic suppliers).
• Follow-up on all action points that arise from the SQMs and ensure they are closed.
• Follow-up on timely completion of Mitigation measures if any are required or recommended for respective Contractors during the Due Diligence exercise.
• To follow up on all Vendor related issues including registration on NSD and review of Due Diligence

Communication
• Facilitate the internal communication between C&P and other entities of the affiliate for procurement matters
• Liaise with the TGP division about procurement activities and promote exchange of information internally in TEPU

The Job holder adheres to the H3SE rules
• Be in constant alignment with H3SE Company rules, Procedures, Instructions and applicable legislation
• Take the necessary measures to avert immediate threat of danger. Exercising caution as necessary to avoid danger to persons and installations or avoid pollution.

QUALIFICATIONS AND REQUIRED EXPERIENCE
Qualification:
• Bachelor’s degree in Procurement, Business or related field

Experience:
• 5 years’ experience in an engineering, business analytics or commercial role.
• Experience in contracts & procurement function in the Oil & Gas Industry is an added advantage
• Good knowledge of Supply Chain tools is also an added advantage.
• Good Interpersonal skills, Planning and problem solving oriented, strong coordination skills, excellent analytical and communication skills.
• Advanced level in Quantitative analysis, Contracts Competencies
• C&P tools advanced certification required.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure

Interested applicants who meet the criteria as outlined above are encouraged to send
a detailed CV ONLY by email to:
Web: https://rcjobportal.azurewebsites.net/SEAOWLAFRICA/#Register 
Via email: career.ea@seaowlgroup.com 
Subject of your email should be the position you are applying for
Do not hesitate to contact us, if you have any questions or need any clarifications
Tel. & WhatsApp: +256 (0) 761 441 554
Deadline for CV submission: Tuesday, November 15th, 2022 – 5:00 PM.



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