Summary
Date Posted: Monday, January 30, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

REPORTS TO: THE VICE CHANCELLOR THROUGH THE UNIVERSITY SECRETARY

PURPOSE OF THE JOB
To provide professional leadership in the Development, Implementation, Monitoring, and Evaluation of the University Human Resources Management systems, policies, plans, programmes, and procedures.

KEY DUTIES AND RESPONSIBILITIES
1. Initiates the formulation, revision, development and implementation of Human Resources Management policies, rules, regulations, and procedures for the University;
2. Takes lead in the development, implementation, monitoring and evaluation of appropriate performance management system for the University in liaison with key stakeholders;
3. Provides technical support and guidance to managers at various levels to understand and implement Human Resources management legislations, policies and procedures;
4. Develops strategic interventions that promote equal opportunity, gender mainstreaming, recognition of diversity, and other interventions that promote the welfare of staff in the University;
5. Liaises with the University Committee responsible for staff recruitment, planning unit, faculty and departmental managers in human resources planning and implementation of the University recruitment plans, programmes and procedures;
6. Performs staff management duties, including attending to staff grievances and refereeing in staff disputes, providing counseling services to staff, ensuring implementation of disciplinary procedures etc;
7. Advises management and provides current and prospective employees with information about the university policies on pay, working conditions, job duties, opportunities for promotion and employee benefits;
8. Serves as a link between the University management and employees by handling questions, interpreting and administering contracts, and helping resolve work-related problems;
9. Maintains an up-to-date data bank on staff records and compiles statistical reports concerning personnel-related data including hires, transfers, performance appraisals, training programmes undertaken, and absenteeism rates and causes, awards etc;
10. Analyses statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of the University human resources management policies, procedures and practices,
11. Plans and ensures implementation of human resources management work plans and budgets in the University;
12. Performs any other duties that may be assigned from time to time.

KEY OUTPUT
1. Formulation, revision, development and implementation of Human Resources Management policies, rules, regulations and procedures for the University initiated.
2. Lead taken in the implementation, monitoring and evaluation of appropriate performance management system for the University in liaison with key stakeholders.
3. Technical support and guidance to managers at various levels to understand and implement Human Resources management legislations, policies and procedures provided.
4. Strategic interventions that promote equal opportunity, gender mainstreaming, recognition of diversity and other interventions that promote the welfare of staff in the University developed.
5. Liaision done with the University Committee responsible for staff recruitment, planning unit, faculty and departmental managers in human resources planning and implementation of the University recruitment plans, programmes and procedures;
6. Staff management duties, including attending to staff grievances and refereeing in staff disputes, providing counselling services to staff, ensuring implementation of disciplinary procedures performed.
7. Management advised and current and prospective employees provided with information about the university policies on pay, working conditions, job duties, opportunities for promotion and employee benefits;
8. Link provided between the University management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems;
9. Up-to-date data bank on staff records and compiles statistical reports concerning personnel-related data including hires, transfers, performance appraisals, training programmes undertaken, and absenteeism rates and causes, awards maintained.
10. Statistical data and reports to identify and determine causes of personnel problems analysed, and recommendations for improvement of the University human resources management policies, procedures and practices developed.
11. Planning and implementation of human resources management work plans and budgets in the University done.
12. Any other assigned duty performed.

PERSON SPECIFICATIONS
Must possess the following:
1. An Honours Bachelor’s degree in Human Resource Management, or any other Honours Bachelor’s Degree with Human Resource Management as one of the course units, or any Honours Bachelor’s Degree with a Post Graduate Diploma in Human Resource Management.
2. A Master‘s Degree in any of the following: Human Resource Management, Industrial and Organisational Psychology, Organizational Development, or Master of Human Resource Management in Education, from a recognized University/Institution.

ESSENTIAL SKILLS AND COMPETENCIES
1. Effective organization, communication, negotiation, interpersonal and conflict resolution skills.
2. Ability to evaluate and analyse information to determine compliance and relevance to policies, procedures and practices.
3. Concern for quality, standards, ethics and integrity.
4. Practical knowledge of principles, practices and procedures of Human Resources Management, gender and diversity issues/concerns, human behaviour and behavioural differences, Labour Laws and regulations etc.
5. Must be computer literate.

WORK EXPERIENCE
At least eight (08) years of work experience, five (5) of which must have been in managing human resources at a principal or equivalent level in a reputable institution, preferably a higher education institution.

AGE LIMIT
The applicant must be fifty-five (55) years old or below at the time of application.

TENURE OF APPOINTMENT
The appointment shall be on contractual terms for a period of five (05) years, renewable based on satisfactory performance.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Associate Degree

Job application procedure

Suitably qualified and interested persons should submit six (6) hard copies of the application consisting of the following:
1. Letter expressing interest in the job;
2. Recent passport size photographs attached to each copy of the application;
3. A detailed and up to date Curriculum Vitae signed and dated by the applicant;
4. Certified copies of academic transcripts and certificates;
5. Copies of relevant appointment letter(s) (where applicable);
6. Copies of National Identity Card and any other relevant identification document;
7. Reference letters from three (3) referees who should be advised to send their reference letters under confidential cover, either in hard copy or using the email address us@gu.ac.ug 
8. Sealed applications with the position applied for indicated on the top right corner of the envelope and reference letters should reach the address below not later than 5:00pm on Wednesday 15th February, 2023:

The University Secretary
Gulu University
P. O. Box 166, Gulu City (U)

Please Note:
1. Incomplete applications and/or applications received after the closing date and time will not be considered.
2. Applicants who do not have National Identity Cards, or whose names and dates of birth on the National Identity Cards are inconsistent with the names and dates of birth on the other required documents will not be shortlisted.
3. Only shortlisted candidates will be contacted.


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