Summary
Date Posted: Thursday, September 21 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary:
The Director of Operations is responsible for the seamless coordination of the directorate by directing efficient and effective support services to the organization that will drive the successful implementation of our strategy.

The DOO will oversee the following departments:
• Administration Management (Logistics and Security)
• Human Resources Management
• Supply Chain Management (Procurement, Logistics and Inventory Management)
• ICT Management
• Engineering

Key Duties and Responsibilities:
General Duties
• Ensure effective oversight for all operations that include planning and coordinating activities with other directorates.
• Provide effective guidance for strategic and operational planning.
• Supervise the day to day running of the directorate through the respective departmental heads.
• Provide guidance in line with general operations while ensuring compliance with statutory obligations in the country.
• Spearhead the development of governance related policies, processes and procedures as well as support board functions and operations.
• Ensure that WIU policies, systems and procedures are up to date and aligned to organizational strategy.
• Ensure timely reporting from the departments.

Human Resource and Administration
• Provide administrative and operational support to the unit/department.
• Guide and enforce compliance to the manuals, guidelines and policies in place.
• Ensure adherence to employment laws and guidelines while ensuring that employee data is protected.
• Maintain an efficient system for inventory management.
• Ensure effective oversight of all operations
• Coordinate with other directorates in the planning and provision of administrative and operational support to staff at all levels.
• Provide effective guidance for strategic and operational planning.
• Evaluate operations & recommend appropriate and timely changes in policies, systems and procedures to ensure services are aligned with the organizational strategy.

Procurement and Engineering
• Ensure effective contract management and timely payments.
• Oversee the implementation of best practices and value for money in the procurement department.
• Provide day-to-day support supervision for the engineering department.
• Ensure a healthy supplier-buyer relationship in the organization.

Finance
• Take part in budget management and tracking so as to monitor expenses while utilizing funds efficiently.
• Ensure compliance to internal and external finance guidelines.
• Advise and support the development of budgets and funding proposals.

Safeguarding
• Provide support for the periodic review, update and compliance with the Windle International Uganda Safeguarding and Prevention of Sexual Exploitation and Abuse (PSEA) policy.
• Actively promote and reinforce the organizational values and culture of zero tolerance to sexual exploitation and abuse; continuously seek and guide on better ways to prevent, create awareness as well as report and respond to sexual exploitation and abuse.

Risk Management
• Ensure risks are actively being managed across the organization; monitor interdepartmental activities to ensure that all risks are documented, assessed and mitigated.

Qualifications, Skills, and Experience:
• A Master’s degree in Business Administration,
• Management or relevant qualification.
• A professional background in Accounting or Procurement.
• Minimum of 8 years’ operations management experience in an international development agency in a senior level position.
• Excellent management, conceptual and analytical skills, effective negotiator, with the ability to positively influence cross departmental and cross-sectoral working relationships.
• Strong skills and expertise in strategic and operational planning, financial and budget management.
• Strong leadership skills, proven experience in strategic planning, overseeing large operations and ability to effect and manage change effectively.
• Excellent communication, and presentation skills
• Experience working and coordinating interventions with diverse I /NGOs, Partners and Government agencies.
• Ability to adjust to constantly changing situations while maintaining focus on delivery.
• Strong analytical and conceptual thinking skills; able to understand complex issues and translate them into simple, workable actions and plans.
• Strong computer proficiency including Microsoft Office.
• Demonstrated ability to communicate and collaborate with individuals and teams at all levels.

The DOO should possess the following competencies:
• Strong written, and verbal communication skills with ability to write clear and well-argued assessments and reports.
• Ability to train, mentor and inspire the team.
• Ability and willingness to work under pressure to meet demanding deadlines.
• Proven ability to manage and lead teams in multiple locations.
• Demonstrated ability to appropriately handle stress and conflict.
• Sound judgement: Quick results-oriented problem-solving approach.
• High level of integrity, accountability, and sense of responsibility.


Work Hours: 8

Experience in Months: 96

Level of Education: Postgraduate Degree

Job application procedure

All applications should be submitted through the ‘Apply Now’ link on https://windleuganda.org/careers/ 
The closing date for applications is 25th September, 2023 at 6:00 pm.


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