Summary
Date Posted: Wednesday, March 06 2024, Base Salary: Not Disclosed

JOB DETAILS:

Job Purpose
The Document Controller is responsible for the correct and accurate storage, retrieval, and communication of all engineering technical records and documentation within the site registry. The primary focus of the role is to ensure all Project technical records are registered and stored efficiently; the accurate retrieval of such documentation is a key requirement. In addition to managing the technical records, the document controller will be responsible for issuing and receiving all documentation from the engineering and capital project groups to third parties and from the contractor and Client.
The person should not have done an engineering degree. Those with Business or Administrative Degree or related field are desirable.

Special Features
• An experienced document controller with a minimum of 8 years of relevant experience handling engineering technical records and project information. The role will require a high level of concern for standards and the ability to organize and manage large volumes of both print and electronic information.
• The role will be required to liaise with both the engineering and capital project teams as well as other site functions, the ability to meet requests for information in an accurate a timely manner is key to the success of the site.
• Experience in establishing and maintaining print registry documentation is key as is the ability to establish and manage an Electronic Document Management System (EDMS).

Principal Accountabilities
• Responsible for the accurate storage and retrieval of all engineering technical records and site forms, certificates, and paper records
• Manage the engineering registry to allow accurate and easy retrieval of information for the engineering and capital project team, the ability to locate information in a timely manner and accurately is a key function of the role.
• Manage a site electronic document management system.
• Reproduction of information into both printed and electronic format for communication to the engineering team, site team, or third-party contractors.
• Issue all transmittals to 3rd parties, receive and collate all project correspondences and communication from contractors and vendors to the Engineering and Capital Project Teams

Competencies
Conceptual Thinking
• Understands how own tasks relate to the wider framework
• Compares present data and events with previously defined frameworks
• Fits information into mental models and frameworks
• Relates different pieces of information and recognizes trends

Innovativeness
• Thinks in terms of options when identifying solutions
• Originates alternatives to conventional thinking
• Produces novel ideas to modify and improve procedures
• Tries different and original ways to deal with organizational problems and opportunities
• Produces imaginative or unique responses to a problem
• Develop new approaches to improve or replace existing procedures or systems
• Generates alternatives before settling on a solution

Ability to Learn
• Quickly understands what new tasks/jobs required
• Easily learns unique job-related vocabulary
• Quickly understands and uses processes, technologies, and ideas that are continually being updated
• Easily learns new information regarding changing products, operations, etc
• Understands and learns to work with new business, office, and information technologies
• Learns highly complex information regarding a product or operation
• Is open and understands new ideas

Adaptability
• Pursues policies and procedures consistent with local norms and values
• Adjusts strategies to changes in the environment
• Adopts means of communication and interaction that suit different cultures
• Deals effectively with people from a variety of backgrounds
• Behaves consistently with local norms and values
• Maintains effectiveness when dealing with people from a variety of backgrounds
• Decides courses of action in ways that take account of different environments and cultures

Self-Control
• Remains calm when personally attacked
• Keeps things in perspective despite fatigue or frustration
• Maintains effectiveness and commitment in the face of disappointment
• Copes effectively with ambiguity
• Is objective under pressure and in difficult or stressful circumstances
• Works effectively under tight deadlines
• Maintains a business-like approach when unduly annoyed, disturbed, or disrupted by others
• Maintains objectivity when interpreting information and defining problems

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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