Summary
Date Posted: Monday, January 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Brief
To provide administrative support services to the office of the Executive Director and the Board Secretariat for the attainment of the organizations' strategic objectives

Key Responsibilities
• Keep custody of all Board and Senior Management papers, documents and minutes.
• Maintain a diary of meetings for Board, Committees and Senior Management.
• Take minutes of Board meetings.
• Prepare attendance registers of Board meetings and allowance requisition and reimbursement for payments to Board.
• Prepare schedules of information that the Board has requested from management.
• Prepare schedules and information management needs to submit to Board for consideration.
• Manage all correspondence and records to and from the Executive Director.
• Review documentation to Executive Director and route these to their respective department heads for action.
• Prepare schedules of action points that require the attention of the Executive Director.
• Read reports/proposals to Executive Director that require her input, and provide a summary of key issues that require the attention of the Executive Director.
• Make travel arrangements for the Executive Director and Board members;
• Maintain a diary of national and international events that require the participation of the Executive Director and Board Members.
• Assist in the preparation, monitoring and managing costs related to Board budget and the Executive Director’s office.
• Make travel arrangements for the strategic partners visiting the organization’s field operations through the Executive Director’s office.

Qualifications, Skills, and Experience
• Must hold at least a Bachelor’s degree in any relevant discipline from a recognized university of recognized standing.
• A post-graduate qualification in a management-related discipline will be an added advantage.
• 5 years’ work experience in a supervisory or administrative or Executive Assistant role in a private or public sector organization.
• Good organizational, attention to detail, and coordination skills, ability to work calmly under the stress of conflicting deadlines and assignments.
• Ability to work under tight deadlines with minimal supervision.
• Effective oral & written communication and presentation skills.
• Computer Skills (Excel, PowerPoint and Word Processing).
• Desirable interpersonal and communication skills.
• Analytical – ability to comprehend management and Board papers and other correspondences.
• Organizational skills– prioritizing, time management and ability to plan each day to meet deadlines.
• Strong knowledge of the Labour laws of Uganda.
• High levels of integrity, professionalism and discretion.
• High levels of self-initiative and problem-solving skills.
• Courtesy, tact and diplomacy.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified? Click here to apply

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