Summary
Date Posted: Friday, September 22 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job summary
To provide secretarial and administrative support to the Executive Director’s office

Responsibilities and duties
• Maintain a diary for the Executive Director (ED) for meetings, workshops, visitors, business trips and other engagements.
• Make travel arrangements, and prepare requests for travel reimbursements for the ED.
• Ensure that routine correspondences to be issued from the ED’s Office are done, sort and forward in-coming and out-going mails.
• Type correspondence and other documents for the ED Establish and maintain a proper filing system.
• Arrange for meetings and take minutes of SMT & Board of Directors meetings.
• Provide logistical support and welfare services to the ED’s office and to the Board of Directors.
• Control office stationery, office equipment and sundry cash issued to the ED’s Office.
• Support and observe the safeguarding culture in the organization regularly documenting and reporting identified and potential safeguarding issues to the HR.
• Ensure health, safety, and security in your area of operation, as you promote the vision, mission and values and the values of Reach Out Mbuya.
• Any other duties assigned by the immediate supervisor.

Qualifications, Skills and Experience
• A Bachelor’s degree in Administration,
• Need to be advanced in oral and written communication as well as organizational skills
• 3 years of administrative experience
• Minimum 2 years of relevant experience, preferably serving an executive role.
• Good knowledge of PC usage and applications related to MS Office, MS Excel, MS Power Point, Internet etc.
• Proven ability to work in a multicultural team
• Strong sense of initiative
• Attention to detail and ability to execute duties with accuracy
• Flexibility
• Good organizational skills
• Proven ability to work under time pressure, good stress management
• Ability to communicate clearly and with confidence, both orally and in written form
• Networking skills to support the section in developing contacts


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Send a cover letter and CV/resume with 3 professional referees in PDF as one document. Both Cover letter and CV/Resume must not exceed 4 pages. Please send your application to the Human Resources Manager through the email: jobs@reachoutmbuya.org  not later than Friday, 29th September 2023 at 5.00 PM (EAT). with the position applied for as the Email Subject. No need to attach other documents at this level.

Note:
ROM is an equal opportunity employer committed to having a diverse workforce and does not charge a recruitment fee at any stage of the recruitment
Any Form of lobbying or canvassing will lead to automatic disqualification.
Only shortlisted Candidates will be contacted for interviews.
Applications beyond the deadline will not be considered.
ROM is committed to the principles of safeguarding at the workplace and does not tolerate any form of abuse, discrimination, or harassment.


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