Summary
Date Posted: Thursday, June 15 2023, Base Salary: Not Disclosed

JOB DETAILS:

KEY ACTIVITIES
• Act as administrative assistant in the Executive's office
• Manage the office of the General Manager and Deputy General Manager
• Focal point of contact for the Executive's office for staff Managing the Executive's calendars and schedules
• Screening callers and arranging appointments, meetings, conferences and events.
• Handle the GM's visitors in a courteous manner Handling sensitive information with confidentiality Assisting the Executives in the preparation of documents, presentations for various meetings and ensure his attendance.
• Design, establish and maintain a management information system, including physical and electronic files in the Executive's office.
• Operate office equipment including copiers, facsimile machines and computers, input and retrieve data and text Organize and maintain disk storage and filing
• Ensures preparation and dispatch of all incoming and outgoing mails as well as confidential documents.
• Plan and control requisition, supplies and stores to ensure availability when required for the General Manager's office Arrange and prepare travelling, itinerary and protocols for foreign and local trips for the General Manager
• Co-ordinates and provides logistics support for the Corporate Management, Group visiting personnel as well as External Consultants
• Maintain close contact with the Head Quarters, particularly
• DIG Afrique to ensure appropriate sharing of information and smooth interface
• Develop and maintain good relationship with counterparts (executive Assistants) in the offices of Authorities, Partners, Embassies and Other institutions

ACCOUNTABILITIES
• Assists the General Manager and the Deputy General Manager in the management of corporate issues in order to ensure that the company has a good projection at all times To ensure the smooth running of the Executive's office in an orderly manner
• Protect Company's information and assets

EDUCATION AND REQUIRED EXPERIENCE
Education
• University degree

Experience
• Experience of working in multicultural environment
• Good administrative and organizational skill with experience of at least 9 years
• Good knowledge of staff and company policies and procedures
• Computer Literacy

Work Hours: 8

Experience in Months: 108

Level of Education: Bachelor Degree

Job application procedure

Interested applicants who meet the criteria as outlined above are encouraged to:
Visit: https://jobs-eastafrica.seaowlgroup.com/#JoinUs  Via email: career.ea@seaowlgroup.com 
Subject of your email should be the position you are applying for.
Do not hesitate to contact us, if you have any questions or need any clarifications.
Tel. & WhatsApp: +256 (0) 761 441 554
Deadline for CV submission: Monday, June 26th, 2023

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