Summary
Date Posted: Wednesday, April 19, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
MAIN PURPOSE OF THE JOB:
To provide professional, confidential administrative support to the Executive Director (ED) for the effective preformance of his/ her function.

DUTIES AND RESPONSIBILITIES:
• Review documents and prepare briefs in regard to meetings, trips, events and other related activities for the Executive Director, follow up action in line with ED’s decision and Organizational procedures.
• Ensure timely preparation of draft reports, briefs, speeches and talking points on various corporate issues for the Executive Director.
• Undertake research on assigned matters and summarize documentation for the Executive Director’s attention.
• Manage the Executive Director’s diary and related logistics to ensure that s/he meets timelines in the execution of his/her duties.
• Act as a liaison officer with the external stakeholders and respond to their inquiries, queries, complaints and provide technical advice to them in conformity with the UWA Act 2019 and organizational procedures.
• Support the ED in organizing, arranging and coordinating Board and Management meetings and matters.
• Organise and arrange for various Board and Management meetings and support the Executive Director in the coordination of BoT activities.
• Coordinate domestic and international travels for the Executive Director.
• Budget and monitor expenditure in ED’s Office and coordinate use of resources in line with financial and operational guidelines.
• Prepare quarterly work plans and timely performance reports for the Executive Director.
• Perform any other official duties as may be assigned by the supervisor.

PERSONS SPECIFICATIONS
QUALIFICATIONS:
• Possession of an Honors Bachelor’s Degree in Office Management and Administration or Public Administration .

EXPERIENCE:
• Should have a minimum of at least three (3) years’ experience in office administration two (2) of which should have been as Executive Assistant/Personal Assistant to a CEO in a reputable organization.

COMPETENCES:
• Planning, organizing, coordinating
• Records and information management
• Managing Employee performance
• Confidentiality
• Excellent multitasking abilities.
• Professionalism, integrity and honesty
• Team work abilities and cheerful personality
• Customer care
• Excellent written and verbal communication
• Effective Problem solving and decision making.
• Ethics and integrity
• Concern for quality and standards
• Accountability
• Time management


Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 36 Bachelor Degree

Job application procedure

Application Procedure: Suitable candidates should send their application with a detailed Curriculum Vitae bearing contacts of three (3) competent referees, a daytime telephone contact, copies of academic documents and relevant appointment letters to the address below:

Either: Email: hr-recruit@ugandawildlife.go.ug 

Or:
The Executive Director
Uganda Wildlife Authority
Plot 7 Kira Road Kamwokya
P.O. Box 3530, Kampala Uganda
Hand deliver to the UWA Headquarters Central Registry.
The Job Advert can be accessed from the UWA website below;
http://www.ugandawildlife.org  and UWA notice boards.
APPLICATION DEADLINE: All applications should reach the address by 30th /4/2023 at 5.00 pm.

NOTE:
Applicants are required to scan and attach CERTIFIED copies of the required academic documents only ie (Degree Certficates and Transcripts plus O and A level).

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