Vacancy title:
Finance & Administration Manager

Jobs at:
International Committee of Red Cross ( ICRC )

Deadline of this Job:
Friday 21st July 2017

Duty Station:
Kampala, Uganda

Job details:
The International Committee of Red Cross ( ICRC ) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC Delegation has an immediate opening for the following position:

Title: Finance & Administration Manager
Duty Station: Kampala
Working hours: 48 hours a week

Purpose of the post:
The F & A Manager is responsible for the set up and management of the administrative structure of the ICRC delegation in Kampala, Uganda. (S)he is accountable for the integrity of the financial and analytical accounting, as well as for reporting. Oversees all financial resources and administrative aspects of the country organization. Is the financial and economic advisor to the department heads, providing essential management support to the entire structure. The function plays a vital role in running the office in an efficient manner, contributing to the smooth implementation of ICRG’s humanitarian operations.

MAIN RESPONSIBILITIES AND TASKS
Financial management:

• Responsible for the financial management of the ICRC Uganda delegation reviewing and enforcing internal rules and ensuring strict compliance ingrains and coaches all staff on financial regulations including briefings for incoming staff.
• Administers the delegation's funds, verifies and approves requisitions and expenses within budget,
• Prepares and conducts monthly financial meetings with Heads of departments of expenditure and forecasts.
• Submits quarterly reports on expenditure and forecasts to the Finance department at Headquarters.
• Report and 've feedback to the audit department on monthly accounting queries.
•  Ensures appropriate use of Time Reporting system by all users and coaches those who require assistance.
•  Oversees the activities of cash, liquidity, movements, and forecasts.
•  Oversees relations with authorities financial institutions.
•  Prepare, present and defend the annual budget for the country.
• Responsible for ensuring follow up and action of audit corrective measures.
•  Responsible for all administration database for accounting, budgeting, payroll, insurance, etc.
• Consolidates “financial aspect of the operational risks" and any breach of compliance with financial impact.

Financial reporting:

• Responsible for the monthly, quarterly and annual financial reports. annual financial reports.
• Prepares and presents analytical analysis on quarterly basis to heads of departments.
•  Conducts quarterly Budget reviews vis-a- vis expenditure and advises operational departments,
•  Preparing and disseminating reports on environmental protection measures

Administration Team management:

• Supervises, supports and manages the administration team (finance, human resource, travel, IT/Radio and premises and accountant of the upcountry office).

HR management:

• Participates in the management employment conditions (work contracts, remuneration systems, etc).
• Oversees the application and adherence to internal regulations and is involved in the formulation
•  Participates in recruitment process and ensures adherence to the institutional policies and guidelines.
• Participates in approval for promotions, external trainings, sanctions and dismissals
•  Supervise management of all legal matters in consultation with the institution lawyer
• Ensures equity in the annual appraisal exercise.

Premises management:

• Analyses and validates accommodation policy in compliance with financial standards and the real estate market.
•  identifies appropriate premises (offices, residences) in sate and secure environments.
•  Negotiates lease agreements for premises and establishes agreements in line with regulations
• Supervises staff responsible for maintenance and construction works in all ICRC premises.
• Responsible for inventory of all furniture & equipment and submits annual valuations insurance purposes for
• Maintains regular contacts with outsourced companies providing services e.g. security, fumigation, etc.
•  Ensures environmental protection measures are put in place and monitored closely.

IT files:

• Supervises attribution and maintenance of IT/ Supervises the 1T and radio staff lS equipment within the Delegation.
• Approves all orders and purchase of IT and radio equipment.
•  Ensures relevant licenses for radio and satellite equipment are valid.

Hospitality management:

•  Handles insurance claims on any losses of staff property during travels.
• Holds administrative briefings for all new staff (local and expatriate).

Other responsibilities:

• Management of the insurance database while guiding other departments
• Acts as the main liaison with the institution Lawyer for ail legal matters
• The employee may be asked to perform duties and task not covered in the job description as well as to provide support to other departments when necessary.

Minimum required knowledge and experience:

• An honours degree from a recognized university in Commerce/Finance/Business Administration with a bias in accounting.
•  Professional qualification in accounting (including but not limited to ACCA, CPA among others)
• Minimum 5/6 years work experience in a similar field
• Excellent command of written and spoken English, French an asset
•  Confirmed team leadership and communication skills
•  Proficient computer skills, especially in spreadsheets and Powerpoint
• Confirmed analytical skills

Profile:

•  Over30 years of age
• Very good organizational and management skills
• High sense of responsibility and ability to take initiative and work independently
• Flexible and high level of tolerance
• Very good interpersonal skills

Job application procedure
Interested candidates will have to send their handwritten application with a detailed CV indicating email and phone contacts, copies (not originals) of academic and work certificates, indicating a minimum of three professional referees.

Applications marked "Finance & Administration Manager” and addressed to the Administrator in a sealed envelope should be delivered by Friday 21st July 2017 at the following address: ICRC Kampala office on Plot 8, John Babiiha Avenue, Kololo, Kampala.

Note

• Register your application with the Receptionist (or Security guard, during out of office hours) and receive a reference number for tracking your application.
•  Only applications that fulfill the criteria stated above will be considered. Applicants who are not contacted by 04th August 2017 should consider their application unsuccessful.
• No payments are required or accepted for this process and any canvassing will lead to disqualification.