Summary
Date Posted: Thursday, August 17 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview:
The Finance Intern will learn, gain practical experience, and offer support to the ULA finance department in the overall operations and implementation of USAID activity implementation, especially as it relates to the finance, accounting, and administration of ULA. The finance intern will be provided with valuable learning opportunities as he/she shares his/her ideas and creativity with the team.

Responsibilities:
Financial Accounting:
• Support the department with QuickBooks online data entry at the end of every week and preparation of the monthly local cost report.
• Assist and collect data from supplier invoices, including coding entries for VAT and expense type documentation and gathering necessary information to prepare the ULA quarterly VAT reports.
• Assist with the review of purchase requisitions sent in from the administration department for completeness.
• Assist with the review and verification of personnel travel cash advance requests, expense report claims, and payments before submitting for reconciliation and disbursement.
• Participate in bank reconciliations and preparation of monthly field reports.
• Participate in the verification of payment requests of suppliers and vendors against supporting documents before submission for disbursement.
• Participate in all compliance audits to be conducted by retrieving the necessary support documents.
• Prepare cheque and cash payment vouchers for all approved payment requests to recipients.
• Ensure that all payment vouchers are adequately backed up based on the ULA finance policy on minimum supporting documents.

Filing:
• Support with proper filing and archiving of monthly accounting vouchers for review by the Finance Manager to ensure they are audit ready.
• Stamp all payment support documents and verify references assigned to documentations prior to filing.
• Assist in the preparation and review of all original monthly fuel receipts, participate in the compilation of fuel consumption reports, and submit to Finance Manager for review.
• Actively collaborate with colleagues and learn from each other in a supportive environment that allows for growth, development, and the ability to make a difference.
• Provide administrative support like filing, scanning, photocopying, and archiving to the finance team and other departments.
• Any other duties as assigned.

Requirements:
• Bachelor’s degree in accounting, business administration, commerce, finance, or another accounting- or business-related degree.
• At least two years of experience working in a finance department in a busy working environment.
• Excellent MS Excel and QuickBooks accounting software skills.
• Strong verbal and written communication skills.
• Highly motivated with a desire and willingness to learn.
• Possesses a positive and curious attitude.
• A team player who possesses empathy and inclusivity.
• Trustworthy with high level of integrity.
• Proven organizational skills with ability to multitask under tight deadlines.


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

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