Summary
Date Posted: Wednesday, May 08 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The role is responsible for the management all financial accounting and procurement activities for the business. He/she will be responsible in ensuring that appropriate systems, procedures, and controls are operational and enforced. The position holder will manage operational areas under the rules, regulations, and guidelines of BPIL while ensuring the accomplishment of goals and targets given by management.

Responsibilities
Oversee the Management of Accounts Payables, Inventory, Receivables and Payrolls
• Manage investments, debtors, creditors and their accurate recovery and reconciliation on the balance sheet.
• Ensure that all goods and services supplied are correct and all invoices or debit notes appropriately recorded under payables; also ensure that all trade payables are settled within terms and any early settlements are properly justified.
• Ensure that all receivables remain within terms and that credit is properly authorized and credit limits adhered to as per the Credit Policy.
• Ensure all payrolls are prepared timely, correctly updated, and properly authorized; ensure compliance with all statutory requirements
• Ensure that all statutory requirements are met on time (PAYE, VAT, Income TAX, NSSF).
Oversee the general ledger and accounting function
• Assume full control of the general ledger accounting environment; this includes control of all GL month-end processes; timely and accurate monthly reconciliations; timely trial balance reporting and responsibility accounting
• Ensure that all financial records are properly maintained and secured. Ensure that the Company archives are properly maintained.
Oversee the insurance function
• Actively manage the company’s insurance portfolio and ensure compliance Cost Management
• Analyze costs and expenses to identify opportunities for cost reduction and efficiency improvements.
• Work with department heads to develop strategies for managing and controlling costs while maintaining operational effectiveness.
• Financial Reporting Support:
• Assist in the preparation of financial reports and analysis for senior management and external stakeholders.
• Focus on specific areas of financial reporting, such as revenue analysis, expense analysis, or financial modeling.
• Process Improvement:
• Finance Managers identify opportunities for process improvement and automation within the finance function to increase efficiency and effectiveness.
• They may lead or participate in cross-functional teams to implement changes and streamline financial processes.
Leading a continuous developing and improving team
• Supervision and coordination of the finance teams (Payables, Stock, Credit Controller, Payroll Accountant and Revenue Accountant) to complete the assigned tasks within the set deadlines.
• Provide guidance and support to the accountants when needed.
• Conduct regular performance appraisals, monitoring progress and setting objectives.
• Review the roles and responsibilities of the finance departments to ensure needs and demands of the company; and efficient, effective, and flexible structures is desirable for the company.
Success Measures
• Monthly report of average settlement days (creditor days) by vendor reflects no significant anomalies.
• Monthly review of trade receivables ageing report reflects no overdue accounts; debtor balances within the approved credit limits; reporting of average debtor days and DSO monthly.
• All payrolls completed and paid by 25th of each month; all statutory obligations are performed and paid by 15th of the following month (100% compliance) i.e., NSSF, PAYE etc.
• Reduce the number of vendors and concentrate these into a top 3 preferred supplier system; increase number of suppliers offering the business credit terms (move away from cash only purchasing)
• Ensure all relevant deadlines are met i.e., Monthly GL close to be ME+5days;
• Reconciliations = ME+15days; post integration - GL close = ME+3days; Recons = ME+5days; correct reconciliation templates are used by the different staff and correct tracking and filing of all reconciliations; the correct TB final version is saved and filed every month.
• Ensure that the Company's insurance policy cover is obtained timeously (31 August)
• and competitively; also ensure all insurance claims are lodged and completed timeously.
• Ensure compliance with the requirements of the Companies Act, relevant statutory
• Acts (Tax, VAT etc.) and relevant IFRS's; also, closely monitor and implement at a business level all relevant new statutory instruments issued.
• Reduced External Audit findings, as well as improved Internal Control Environment.
• ICM assessment completed and agreed with audit within the timeline: bi-annually - 30 June & 31 December.
• Ensure all Finance Policies and Procedures that are relevant to you are reviewed, approved, and communicated by the agreed dates.
• Ensure that Performance Contracts for Finance Department are completed as per HR Deadlines; Hold Performance Reviews bi-annually and career discussions; develop performance development plans (PDPs) for key staff and yourself; implement Talent Monitoring Tool as per HR Guidelines
Financial Responsibility
• Working capital management through payables, receivables, and inventory management.

Education and Training
• Bachelor of Commerce, Business Administration (Accounting/Finance)
• ACCA, CIMA or CPA

Skills & Experience
• Minimum 3-4 years’ experience
• Very good accounting skills
• Financial management knowledge
• Good understanding of ERP systems
• Very good interpersonal skills.
• Very good spreadsheet skills

Attitude/Motivation
• Value adding (willingness to go an extra mile for BPIL, staff & customers).
• Enthusiasm, passion, and encouragement to all.
• Strong commitment to the mission, vision, and values of BPIL.
• Result driven.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
You can apply by submitting your cover letter and CV to exechire@truenorthafrica.com  with subject line Finance Manager - Services by 12th May 2024
All application documents Must be in either PDF or MS. Word.

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