Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
To provide overall financial management oversight to the project through ensuring timely completion of financial reporting obligations as stated in the grant’s agreement, financial resources are adequate, well managed and properly utilized and accounted for during the implementation of the planned activities according to the set procedures and guidelines of the project and fiduciary risks are minimized.

Key Outputs
• Financial and Accounting procedures implemented
• Periodic work plans and budgets developed as required
• Financial returns consolidated
• Consolidated Cash Flow projections generated
• Accountability statements produced
• Financial management system maintained
• Capacity of SRs built to enable them manage the funds disbursed to them
• Project representation at the relevant meetings made

Key Duties and Responsibilities
• Oversee all aspects of the financial management requirements and arrangements for the project & sub-recipients and the Service Delivery Points including data collection, accurate recording, and reporting of all financial transactions, review and analysis of reports, development of budgets, tracking of budgets, and reporting.
• Review and verify all financial reports submitted by the Sub-recipients, making sure that these are in accordance with the guidelines and Government of Uganda financial management and reporting procedures and internationally accepted best practices.
• Take responsibility for the receipt, disbursement, banking protection and custody of funds, and financial instruments.
• Monitor funds absorption rate based on the analysis of trimester financial reports of the Project. Prepare correspondence with respect to the above reports, including liaison with the Subrecipients to collate the necessary documents and supporting information required to explain any variances.
• Provide capacity building for the staff both at the Project / Sub-recipients on financial planning and budgeting.
• Conduct financial on-site visits to ensure funds are spent in accordance with the approved work plans and budgets and that there is adequate supporting documentation maintained by the subrecipients and Service Delivery Points.
• Provide support to the internal and external auditors, review their recommendations and take remedial steps to address the issues.
• Oversight to the development, implementation and regular monitoring of an internal control program to monitor performance of financial processes according to standards and to highlight any deviation from the approved policies and procedures.
• Prepare accurate and comprehensive monthly and trimester financial reports, compare actual expenditures to budget, analyze variances, and provide supporting documentation.
• Provide guidelines on asset management, including maintaining an asset registry, tagging and safeguarding of assets, insurance of assets among others.
• Facilitate and co-ordinate development and maintenance of a sound financial management system for the Project.
• Contribute to the Project’s strategic planning process, co-ordinate the preparation of the budgets and also develop or adopt the appropriate budgetary performance report/return format.
• Efficiently and effectively manage the Project’s financial resources in conformity with the financial and accounting policies and regulations
• Ensure timely compilation and submission of statutory financial returns and related management reports.
• Provide effective leadership to subordinates, and maintain good teamwork.
• Identify and address weaknesses in the project and SRs financial management.

PERSON SPECIFICATIONS: Finance Manager
Minimum Academic Qualifications
• Master’s degree in Finance and Accounts or Masters in Business Administration or Full professional qualifications such as ACCA, CPA, CIMA. A professional accounts qualification such as CPA (U), ACCA, ACA or its equivalent is desirable.

Required Experience and Skills
• Minimum of 5 years professional experience in Accounting/Finance and /or project financial management preferably in the health, social or finance sector. At least 2 years should be in grants management.
• Excellent analytical, financial management and evaluation skills
• Knowledge of computerized accounting systems such as Navision, QuickBooks, SAGE, TALLY etc.
• Good interpersonal, communication and negotiation skills, a team leader/player with excellent planning and organization skills
• Ability to provide guidance to the finance team, ability to perform and prioritize multiple tasks and ability to work on short deadlines and multi-task
• Proven knowledge of donor financial accounting procedures
• Knowledge of Healthcare related work preferably HIV, Malaria or TB Key Skills
• Planning, budgeting, reporting and auditing skills
• Excellent management and administrative skills
• Sufficient computer skills


Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org  stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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