Summary
Date Posted: Friday, October 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

Job Title: Finance Officer-Roving
Reports to Lead accountant, Accounting & Controls
Location Travel required 50 %
Effective Date June 2022 Grade Level 13

Organisation overview & role purpose
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. However, this is often suppressed by poverty, violence, exclusion and discrimination, and it is girls who are most affected.
Working together with children, young people, our supporters and partners in more than 70 countries across Africa, Asia and the Americas, Plan International’s purpose is to strive for a just world that advances children’s rights and equality of girls. We support children’s rights from birth until they reach adulthood. We enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
Plan International Uganda’s (PIU) five-year Country Strategy (CS) has been approved for the period 2023 – 2027. Currently, the country programme reaches over 1 million children supported in four Programme Areas (PAs) and an urban programme in Kampala. It has a country annual budget turnover of around €15 million, a growing team of over 300 full time staff. PIU manages a caseload of 33,000 sponsored children and a large and diverse grants portfolio from bilateral and multilateral donors with a strong pipeline and potential of further funding opportunities.
The purpose of this role is to support the efficient utilization of resources in a manner that the costs and control considerations are properly balanced in all given situations to ensure accuracy and consistency in accordance with Plan financial policy / procedures and donor requirements. The role provides support to the Programme Area Office by ensuring that all transactions are updated in the relevant Plan International Uganda Systems to enhance the effectiveness of activities that support achievement of Plan International Uganda’s strategy. The incumbent will be responsible for implementing donor compliance at all levels according to Plan International Uganda’s approved policies / procedures and donor requirements
Role dimensions:
The Finance Officer provides timely and reliable information, maintains accurate records of financial transactions through establishing accounts and posting transactions in the accounting system for the Country Office with travels to designated Programme Area.
The role involves delivering results from operations in the designated area, considering financial management implications of operational plans.
The key challenge for this position is working with the guidance of laws and regulations, policies and procedures to deliver work.
• Timeliness and completeness of accountabilities
• Supporting staff who fail to adhere to the stipulated financial guideline
Level of contact with children
This position has been classified as “low contact”: Limited interaction with children

Key result areas:
KRA 1: Systems Administration
• Receive and process payment requests from the country office and Programme Area Team in a timely manner and in line with PIU’s policies and statutory requirements:
• Receive payment requests and liaise with the requestor to assist them in verification of the accompanying documentation and submit requests for review and approval
• Initiating payments in SAP in line with the approved requests
• Prepare and enter Journal entries into SAP for cash receipts and inter-company charges
• Print off the electronically generated payment vouchers and attach to the payment voucher & maintain in the corresponding file
• Issue remittance advice to the payee confirming payments have been made

• KRA 2: Cash & Bank Account Management
• Support the effective management of petty cash; ensuring its availability, disbursement and accountability for effective support to the country office operations
• Support the PAA in collating all the requests from the programme area and refer to the budgets to support the funds request to the country office
• Prepare cheques, mobile money and Business on line payments
• Track bank deposits and receipts, ensuring a timely acknowledgement of receipt to the corresponding depositors
• KRA 3: Record Keeping & Financial archives
• Manage the record keeping and archive of Country Office and programme area financial records, ensuring that all documentation is secured confidentially and can be easily retrieved as required
• Review financial documents to ensure completeness and stamp them to verify readiness for filing
• Ensure all documentation is filed according to PIU’s procedures, organising files so that they are easily accessible and moving outdated files into the archive
• On request, assist with the retrieval of documents making copies if the requestor needs them and taking personal responsibility for ensuring that documents are returned to the correct place after use
• Keep alert for unauthorised access and inform the PAA in case of problems or concerns

• KRA 4: Risk & Compliance Management
• Identification of PIU’s CO and programme area related financial risks and support the development & implementation of risk-management controls and practices:
• Implement financial processes to enhance compliance with donor expectations by assessing financial documentation prior to disbursements of funds
• Support the implementation of the actions based on the audits relating to the CO/programme area
• Support in all projects and statutory audits; providing the necessary documentation that would be required
• Participate in inventory stock takes and asset verification at least annually
• Maintain a cheque register with records of all the cheque transaction and place order for a new cheque book when required
• Reconcile inter-company charges at country office with finance at the program area

KRA 5: Safeguarding, Gender Equality & Inclusion
• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Qualifications
• Bachelor’s Degree (Hons) in Commerce or Business Administration majoring in Accounting
• Part professional qualification in accountancy (CPA, ACCA) at intermediate or affiliate level
• Minimum of three years working experience as an Accountant in a busy organization and at a responsible supervisory level is essential
• Leadership Competencies
• Myself as a Leader
• Behaves in line with our values, bringing energy and commitment to the task of safeguarding girls, children, young people, vulnerable adults and colleagues; constructive and optimistic in facing challenges and change.
• Lasting Impact
• Sets and communicates ambitious but realistic work goals and priorities, explaining how these contribute to Plan International’s purpose.
• Open & Accountable
• Maximises our progress by aligning work priorities and resource deployment in own area with Plan International’s wider goals and longer-term direction.
• Work Well Together
• Acts as a good team player, communicating effectively and being open and supportive towards those around them; is aware of the potential impact of their behaviour on others and makes sensitive choices.
• Inclusive & Empowering
• Appreciates the expertise and creativity of others; actively seeks out others’ views and incorporates their insights or perspectives into decision-making and action-planning.
• Skills & Knowledge
• Motivates and develops others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential; acts as a role model of continuous professional development and willingness to learn from mistakes.
• Critical Business Management Competencies
• Good grasp of financial management including understanding relevant funding sources, ability to budget and accurately estimate costs, experience with reading financial reports and taking appropriate action based on the results.
• Strong ability to analyse and interpret an appropriate range of data and evidence, both internal and external, using sound judgement to make balanced decisions, based on insights gained, or projection of trends.
• Experience of incorporating digital and technological solutions into plans and activities, to improve the effectiveness and efficiency of working practices, enhance communication and support innovation.
• Experience of identifying and mitigating business or project risks; ability to undertake and interpret risk assessments with a track record of actively managing risks appropriately in context, taking professional advice or escalating where appropriate.
• Good written and spoken communication skills, including in [any required language], with an ability to effectively adjust content and presentation so as to connect with an audience.
• Good track record of responding positively to organisational change initiatives; demonstrated openness to new ideas and willingness to put learning into practice in the workplace.
• Critical Technical Competencies
• Excellent computer skills with the ability to work with SAP or other ERPs.
• Practical experience of grants management and a good understanding of donor funding management.
Location: Kampala
Type of Role: Fixed Term
Reports to: Lead Accountant- Accounting & Controls
Grade: Level 13
Closing Date: 10/11/2022

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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