Summary
Date Posted: Friday, October 18 2024, Base Salary: Not Disclosed

JOB DETAILS:
Reports To: Finance and Administration Manager
The Finance officer will provide financial and programmatic support to the project office. He/she will ensure that this is done in an efficient, effective and coordinated manner to enable the projects succeed with their goals and objectives etc.

Key Responsibilities
• Pay fuel invoices and maintain Billing/Credit Accounts.
• Process fuel and pilot paperwork from flights.
• Flight Billing for SP & Non-SP persons and cargo.
• Monthly update scheduled run spreadsheet for income.
• Track pilot expenses and reimbursements.
• Adjust pro-forma invoice in the event of any alterations in flight details.
• Ensuring Entebbe staff expense reports are duly processed as per SP Guidelines.
• Administer and maintain the Petty Cash ledger.
• Ensure that there is enough Funds at Base for the running of the Programs.
• Updating and maintaining individuals cash advance accounts.
• Maintain a finance and office filing system.
• Assist the Finance and Administration Manager in preparing project report schedules where necessary.
• Advice the MAS EA Leadership on any recommendation to the internal controls, accounting system and general operations of the finance department to increase efficiency.
• Responsible for processing and reviewing Field Expense Reports and communicating with the Kampala office (Field Logisticians) on any arising issues.
• Assist the finance team during local and international audits.
• Monitoring the procurement process for Entebbe Office through asset tagging and ensuring all new inventory tagged are captured in the system.
• Verification and payment of utility bills, regulatory fees and A/P for MAS EA operations.
• Verification of credit card expenses to forward to Wilkes for payment.
• Maintaining the aging report and A/R for non-SP flight billings.
• Assist in reviewing the PAR and RFF preparation.
• Assist in budgets and aircraft rates formulation.
• Administering fuel stock levels and expensing as necessary and overall fuel price tracking and advising.
• Upload finance data onto the finance software and ensure that balances are correct.
• Verification of aircraft lease charges before payment.
• Ensuring that all purchases and payments follow SP procurement policies & guidelines.
• With a generous and serving spirit perform all other tasks and responsibilities assigned for the benefit of Samaritan’s Purse.

Education / Experience Needed
• Must be a CPA holder.
• Bachelor’s Degree from a recognized institution in a relevant field such as Business Administration, Accounting, or related development studies.
• Over 3 years’ experience serving as an Accountant or Finance Officer.
• Previous experience working with an NGO.
• Relevant experience with preparing financial reports.
• Be fluent in English.

Skills Required
• Ability to work with minimal supervision;
• Possess interpersonal skills;
• Excellent administrative skills;
• Proficient computer skills (Microsoft Word, Excel, PowerPoint);
• Ability to be flexible and adaptable;
• Strong organizational and cross-cultural communication skills, written and verbal;
• Understanding of and sensitivity to local culture is essential.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
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Deadline: 5:00PM, 8th November 2024

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