Jobs at:
ZOA

Vacancy title:
Finance and Admin Officer

Deadline of this Job:
Friday 9th December 2016

Duty Station:
Kampala, Uganda

Job details:
ZOA is an international Non-Governmental Organisation working in Uganda since 1998. its mission is to assist in rebuilding the livelihoods of peoples who are affected by human conflict or natural disaster. We operate in 17 countries in Africa and Asia. Our community based programme in Uganda concentrates on Food Security, Livelihoods/Economic Development, Vocational Training, Education and WASH in close cooperation with local organizations and local government.

For our Amudat Programme we wish to recruit for the position of:

FINANCE AND ADMIN OFFICER
Duty station: Amudat
Reports to: Programme Manager Amudat
Starting date:ASAP

Main responsibilities:
The Finance and Admin Officer is an experienced and middle-level management staff in the programme office and is responsible for the correct, accurate and timely handling of the accounts and other system related matters. He/she handles and oversees logistical affairs and other administrative duties in the office, manages the support staff and advises the Programme Manager in all Finance, Logistics and Human resource matters.

Job duties

• Maintains communication between the programme area and country office;
  Is responsible with other finance staff that the accounts are ready by the 15th of the following month in order to report on a timely basis;
  
• Manages the balances of receivables and payables and communicate with both debtors and creditors and ensure that outstanding receivables are collected and outstanding payables are settled, where appropriate through the respective manager;
  
• Prepares monthly bank reconciliation statements and ensures that items to be reconciled are properly cleared and adjusted and all open items are cleared on a regular basis;
  
• Ensures that Fixed Assets and Stocks in the stores are handled properly and safely, and makes sure that a proper store system is maintained in the programme; maintains the Fixed Assets register and giving tag numbers for all currently existing and newly incoming items.
  
• Ensures that procedures are strictly followed for a proper procurement (supplies and equipment) and commitment of services (consultancy and maintenance) to get the goods and services with fair price, good quality and on a timely basis;
  
• Maintains and updates filing system for all payment vouchers and the supporting documents as well as for documentation in the finance office; ‘
  
• Makes payments and receive funds in accordance with financial procedures, and manages cash
  
• Manages program support staff, evaluations and appraisals and advises the programme manager on HR matters.
  Support to partners to ensure timely and accurate accountability and reporting.

Job requirements:

• Degree in Accounts, or any relevant qualifications in the field of finance.
  
• Proven experience over three years in Accounts/Admin/Logistics with reputable organization;
  
• Good understanding of both finance and administration; '
  
• Good computer knowledge, especially MS Excel and any accounting software;
  
• Stress-resistant, and able to live and work in remote area with basic facilities.

Person profile:
ZOA Uganda is looking for stable personality, a team player who will enjoy working in a dynamic though basic environment, who is able to integrate and express Christian values in the work.

Job application procedure
If you think you qualify for the position, please send your application letter together with curriculum vitae, names and contacts of three referees by email to. hr@zoa.ug and in subject header: the position you are applying for. The last date for receipt of the applications is Friday 9th December 2016. Only shortlisted candidates will be contacted for an interview. Interviews will be conducted in Amudat.